Marketing Operations Assistant

7 days ago

Quezon City, National Capital Region, Philippines BruntWork Full time ₱30,000 - ₱60,000 per year

This is a remote position.

Marketing Operations Assistant – Sports & Fitness Startup | Remote | Part-Time

Role Name: Marketing Operations Assistant
Schedule: Part-time , 20h per week , flexible within EST.
Client Timezone: EST

Client Overview

Join a fast-growing sports and wellness startup that's redefining how people move, train, and connect. The company blends sport, performance training, and community-driven programming under one roof — from youth sports and fitness programs to events and workshops that inspire stronger minds and healthier lifestyles.

We're in build mode. That means fast-moving projects, evolving systems, and a founder who's doing a little bit of everything — from marketing to operations to vendor management. This role is designed to help bring order, clarity, and follow-through to the chaos of growing a company from the ground up.

Job Description

As the Marketing Operations Assistant, you'll work directly with the founder to bring ideas to life — helping organize, execute, and systemize the work behind programs, partnerships, and customer experience.

Your sweet spot is that space between creativity and organization: you can take a concept, find the right tools, and make it run smoothly. This isn't just another marketing role — you'll help build the foundation for scalable systems and coordinated marketing operations.

Key Responsibilities

Operational & Vendor Support

  • Manage vendor communications and orders for merchandise, signage, and branded materials.

  • Track delivery timelines, quotes, and invoices.

  • Maintain organized records for contracts, certificates of insurance (COIs), and inventory.

Customer & Community Coordination

  • Manage inbox inquiries from parents, coaches, and community members.

  • Update booking links, forms, and confirmation templates in Square, Xplor Recreation, or Google Forms.

  • Ensure all inquiries are logged, responded to, and followed up on consistently.

Marketing Operations

  • Support the execution of marketing campaigns — setting up email automations, formatting newsletters (Flodesk or similar), updating lists, and building simple landing pages.

  • Maintain organized brand folders, asset libraries, and content archives.

  • Assist in preparing presentations, sponsorship one-pagers, and partnership proposals.

Executional Project Support

  • Turn high-level founder notes and creative ideas into action plans, timelines, or project briefs.

  • Support scheduling, follow-ups, and coordination between contractors, designers, and coaches.

  • Create simple Canva graphics for internal or partner use (not primary content creation).

Requirements
Requirements

  • 3+ years of experience in marketing coordination, administrative operations, or business support.

  • Strong proficiency in Google Workspace, Zapier, and Canva is preferred but not required.

  • Experience managing client communications, vendor coordination, and digital workflows.

  • Ability to keep projects moving independently and proactively problem-solve.

  • Organized yet flexible — comfortable working in a fast-paced startup environment with shifting priorities.

  • Bonus: Familiarity with Square, Flodesk, or Webflow.

Why Join This Team?

  • Work directly with the founder and have real impact on business growth.

  • Flexible remote work arrangement with potential for role expansion.

  • Be part of building something innovative in the sports and wellness space.

  • Gain experience across marketing, operations, and business development.

  • Access to modern tools and platforms with room for process improvement.

  • Long-term growth opportunity as the business scales and evolves.

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