HRIS Assistant

About the role

The role will be responsible for maintaining and administering the Deltek Vantagepoint system and other relevant Human Capital systems and integrations.

What you'll be doing

• Manage user roles and permissions to ensure proper system security and compliance.
• Perform employee-related system transactions including new hires, manager changes, terminations, leave entries, and other updates.
• Conduct regular system and data audits to ensure accuracy and integrity across employee records.
• Perform analysis on HR data and system processes to ensure accuracy, efficiency, and compliance.
• Reconcile submitted leaves, timesheets, and leave balances for accuracy and consistency.
• Validate questionable information by coordinating with requestors, Human Capital, and other relevant stakeholders.
• Maintain the confidentiality and security of employee data in line with company policy and data privacy regulations.
• Monitor and resolve system issues in a timely manner, escalating to IT or vendors when necessary.
• Support testing, validation, and deployment of system upgrades, patches, and enhancements.
• Support and monitor data integrations between HRIS and other systems (payroll, timekeeping, finance, and learning systems).
• Build, generate, and maintain ad hoc and automated reports to support business needs.
• Propose and recommend automation initiatives and process improvements to enhance efficiency and effectiveness.
• Develop, update, and maintain process documentation for reference, compliance, and training.
• Partner with HR, IT, and vendors on HRIS-related projects, including new system implementations and process automation.
• Provide training and guidance to HR users and employees on system functionalities and processes.
• Ensure HRIS practices comply with internal policies, labor laws, and data privacy regulations.

What we're looking for

• Bachelor's Degree
• 5–7 years of experience in HRIS administration or HR operations.
• Hands-on experience with Deltek Vantagepoint or similar HRIS/ERP systems (preferred).
• Strong skills in data management, reporting, and system transactions.
• Good understanding of data privacy regulations and HR processes.
• Analytical and detail-oriented, with the ability to maintain confidentiality.
• Customer-oriented with good people skills.
• Collaborative and able to work effectively with HR, IT, vendors, and employees.
• Process-oriented with the ability to suggest automation and process improvements.
• Familiarity with system testing, upgrades, and user acceptance testing (UAT).
• Knowledge of system integrations (payroll, timekeeping, finance, learning systems) is an advantage.

What we offer

At Dewan Design Office Inc. we are committed to providing our employees with a competitive compensation package and a supportive work environment.

About us

Dewan Architects + Engineers, established in 1984 in Abu Dhabi, is a leading multidisciplinary firm with over 950 professionals across 8 global offices, including recent expansions in Egypt and Vietnam. The firm specializes in innovative, sustainable architecture across sectors such as hospitality, residential, commercial, retail, cultural, education, and master planning. Their diverse team of architects, engineers, planners, and specialists leverage advanced technology and design excellence to create boundary-breaking, unique projects. Dewan consistently exceeds client expectations through quality-driven, innovative solutions.

If you are interested in this exciting opportunity, please apply now.

Job Type: Full-time

Work Location: Remote