Logistics Admin Support

4 days ago

Pulong Santa Cruz, Calabarzon, Philippines Ivoclar Vivadent Services & Support, Inc. Full time ₱900,000 - ₱1,200,000 per year

Join our team as a Logistics Analyst and use your analytical skills to identify opportunities and mitigate risks in the global marketplace.

At Ivoclar, we're passionate about "Making People Smile," we're looking for a detail-oriented Logistics Analyst to join our dynamic, global team.  We believe in investing in our employees and fostering a culture of respect and integrity.

Key Responsibilities:

Executes administrative and reporting tasks to support Logistics operations at the Global Delivery Center in Ellwangen, Germany.

  • Document dispatch for active shipments which involves creating invoices and export declarations, as well as extracting shipping documents such as packing list, shipping manifests, tariff lists, and customs data lists from SAP ERP and SAP EWM
  • Execution of Denied Party Screening hits in MIC.
  • Prepare and edit documents, spreadsheets, and reports while adhering to documentation and corporate branding standards and ensuring timely submission.
  • Evaluate and track lead times with forwarders (e.g., DHL Freight, Kuehne + Nagel, UPS, DSV, and others) to assess their performance in delivering client orders.
  • Order Tracking Information for Customers (creation of MS list cases)
  • Conducting freight cost verification using Vendor Invoice Management (VIM) before the due date to ensure accuracy and compliance.
  • Coordinate with various stakeholders and track progress of open invoices
  • Collaborate with onshore counterparts to ensure operational efficiency.
  • Perform other administrative duties related to Shipment Processing, Transport Management, and Export Control.
  • Participate in or champion Continuous/Continual Service Improvement initiatives.

What You'll Bring:

  • Minimum of 2 years' experience in the logistics industry (BPO environment preferred)
  • Completed bachelor's degree in business management or related field.
  • Experienced in using SAP and MIC preferred (not required)
  • Good communication and interpersonal skills, with experience interacting with diverse customers.
  • Proficient in Excel, with knowledge of Power Query and Power BI.
  • Good command of written and spoken English.
  • Strong problem-solving skills and the ability to manage multiple tasks effectively.
  • Flexibility and willingness to work in various shifts to support our global customer base.

What We Provide:

  • TRAINING: You will work with various members of our team locally and onshore to ensure you are set up for success.
  • SUPPORT: A close-knit coaching and mentoring system to help you ease into the company and your role with confidence.
  • COMP & BEN: Ivoclar believes in compensating employees fairly for their skills and experience and has designed the total rewards package for long-term relationships.
  • TOOLS: Everything you need to help you do your work will be provided.
  • WORKING ENVIRONMENT: Ivoclar prides itself on being a family-owned company with strong values so everyone we bring in becomes part of that global family.

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