URGENT: Construction Project Management Assistant

5 hours ago

Work from Home, Philippines Workstaff360 Full time ₱24,000 - ₱32,000 per year
Description
  • Assist project managers with day-to-day administrative tasks related to active projects
  • Serve as a communication hub between superintendents, project managers, and contractors
  • Track project timelines, deliverables, and required documentation
  • Prepare, process, and track RFIs (Requests for Information) and submittals
  • Maintain organized digital records of all project-related documentation
  • Ensure timely submission of required paperwork to clients, subcontractors, and suppliers
  • Assist in material procurement by preparing purchase orders, verifying vendor quotes, and tracking deliveries
  • Coordinate with suppliers to confirm pricing, lead times, and order status
  • Utilize ProCore software to manage project documentation and updates (preferred)
  • Prepare, update, and analyze project data in Excel
  • Maintain accuracy of internal systems and databases
  • Manage schedules, meetings, and internal communications
  • Assist with reporting, follow-ups, and ensuring project compliance with requirements
  • Manage the submittal process for major projects, ensuring accuracy, completeness, and timely delivery.
  • Coordinate with vendors, subcontractors, and internal teams to gather necessary submittal documentation.
  • Work closely with estimators to assist in project bids.
  • Price out materials and equipment required for upcoming jobs.
  • Manage scheduling and delivery of materials and equipment based on project timelines.
  • Track material and equipment milestones and communicate updates to project managers and stakeholders.
  • Gain proficiency with Procore to manage documentation, procurement, and scheduling tasks.
  • Maintain detailed and organized records using Excel and other tools as required.
  • Assist or manage changeover processes during project transitions.
  • Coordinate across departments to ensure smooth project execution.
Hard Requirements:
  • Minimum 2-3 years of experience in the construction industry
  • Strong background in project management support
  • Hands-on experience preparing and managing RFIs and submittals
  • Excellent communication and coordination skills
  • Proficiency in Microsoft Excel and general office software
  • High attention to detail and ability to work independently
  • Experience with procurement in a construction setting
  • Knowledge of ProCore construction management software is a plus
  • Familiarity with federal/government contracting requirements
Schedule:
  • 40 hours per week
  • Monday to Friday
  • 9AM–6PM US Eastern Standard Time
Offer and Benefits:
  • $6-$8USD/hour
  • HMO coverage after 1 year of employment.
About WorkStaff360

Workstaff360 is the ultimate virtual assistance solution. Our range of 360-degree services encompasses Executive Assistance, Virtual Support, Sales, Customer Service, and Bookkeeping. Benefit from the expertise of our carefully selected remote workers, ensuring cost-effectiveness and efficiency to drive your business toward success. Unlock the simplicity of Workstaff360 for streamlined operations and dedicated growth

  • URGENT: Construction Administrative Assistant

    1 week ago

    Work from Home, Philippines Workstaff360 Full time $24,000 - $48,000 per year

    DescriptionReview bid invitations and organize relevant documentation for submission.Track and manage incoming bid requests through CRM or shared platforms.Assist in preparing proposals, quotes, and other bid-related documents.Maintain a schedule of bid deadlines and ensure timely follow-ups.Support the estimating team with administrative and research tasks...

  • Pre Construction Technical Engineer(with US Construction experience)

    2 weeks ago

    Work from Home, Philippines MID Construction Group Full time ₱200,000 - ₱600,000 per year

    This role involves detailed plan reviews, design coordination, and code compliance for U.S. construction projects. The ideal candidate has strong architectural understanding, experience supporting U.S. General Contractors, and familiarity with the full pre-construction process.Key ResponsibilitiesReview and analyze architectural and structural plans during...

  • Estimator / Assistant Project Manager

    7 hours ago

    Work from Home, Philippines nightowl consulting Full time ₱1,200,000 - ₱2,400,000 per year

    DescriptionThe Estimator / Assistant Project Manager plays a key role in both the pre-construction and active project phases by preparing accurate and competitive cost estimates, coordinating material and labor pricing, and ensuring smooth project setup and documentation. This role requires a detail-oriented professional who can manage multiple priorities,...

  • Construction Estimator

    2 weeks ago

    Work from Home, Philippines Remotees LLC Full time ₱240,000 - ₱720,000 per year

    Job Title: Construction Estimator / Scope ReviewerJob Description:We are seeking a detail-oriented Construction Estimator with strong analytical skills and hands-on experience in reviewing Scope of Work (SOW) documents. The ideal candidate will be responsible for preparing accurate cost estimates, analyzing project specifications, and ensuring all scope...

  • Construction Estimator

    6 hours ago

    Work from Home, Philippines York Hamilton Full time ₱40,000 - ₱80,000 per year

    Long-term position with job security and opportunities for professional growth.Work remotely with flexibility from the comfort of your home office.Amazing support from both the local and international community.Job Title: Construction Estimator Location: RemoteStart Date: ImmediateJob Type: Full-Time (40 hours per week) Job Summary: We're seeking a...

  • Pre-Construction Associate

    5 hours ago

    Work from Home, Philippines nightowl consulting Full time ₱25,000 - ₱40,000 per year

    DescriptionThe Pre-Construction Associate plays a key role in supporting architects, engineers, project managers, and field teams in the early phases of project development. This role combines technical drafting, project coordination, and pre-construction documentation to ensure designs are accurate, buildable, and aligned with project requirements.Key...

  • Remote Administrative Assistant with Construction Experience

    4 hours ago

    Work from Home, Philippines Zenith Outsourcing Pty Ltd Full time ₱30,000 - ₱60,000 per year

    IMMEDIATE HIRINGA fantastic opportunity for a highly motivated individual with experience in Administrative Assistant for Construction.We are seeking a motivated and detail-oriented Administrative Virtual Assistant to provide comprehensive administrative support to our team. The ideal candidate will be proactive, highly organized, with a background on...

  • va admin assistant-urgent

    2 weeks ago

    Work from Home, Philippines Your Virtual Beez Full time ₱240,000 - ₱480,000 per year

    WE ARE URGENTLY LOOKING FOR VA ADMIN ASSISTANTPERMANENT WORK FROM HOMESUBMIT YOUR RESUME IN DOCX.Administrative Assistant – QualificationsCertification: Must be a Licensed Professional Teacher (LPT passer) – an advantage especially for training, documentation, and communication tasks.Experience: Preferably with 1–2 years of experience in administrative...

  • Project Management Assistant

    2 weeks ago

    Work from Home, Philippines WeGrow VA LLC Full time ₱432,000 - ₱480,000 per year

    Department: Operations / Project ManagementReports To: Project Manager or Director of OperationsFull-TimePosition SummaryThe Project Management Assistant provides administrative and logistical support to the project management team to ensure that projects are executed efficiently, on time, and within scope. This role assists in coordinating schedules,...

  • Construction Administration Officer

    2 weeks ago

    Work from Home, Philippines Set Up My Offshore (SUMO) Full time ₱360,000 - ₱720,000 per year

    Client Overview: Empower Construction is a leading specialist in lightweight external wall solutions, façade systems, Hebel (AAC) cladding, rendering, painting, and architectural finishes for residential and multi-residential projects across NSW. They deliver comprehensive end-to-end services, from design support, specification, and scheduling to supply and...