Executive Assistant

Looking for Philippines-based candidates

Job Role: Executive Assistant / E-Commerce & Marketing Assistant (Part-time)

Compensation range: $1,000AUD / Monthly

Engagement type: Independent Contractor Agreement 

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you'll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: A leading swimwear boutique offering top global brands alongside locally curated fashion perfect for tropical climates. They provide a wide selection of women's and children's swimwear, one-pieces, dresses, and summer essentials.

More than just a swim shop, they serve as a one-stop destination for clothing, accessories, and seasonal items for women, men, and kids. Whether it's for a beach trip, pool day, or refreshing your summer wardrobe, they offer everything needed for a stylish and comfortable warm-weather lifestyle.

Role Overview: We are looking for a proactive, reliable, and creatively driven Executive Assistant / E-Commerce & Marketing Assistant to support the day-to-day operations of our growing swimwear brand. This is a versatile role ideal for someone who enjoys managing backend admin tasks while also contributing to marketing, content, and e-commerce activities. The right candidate will be organized, tech-savvy, design-confident, and excited to help a creative retail business run smoothly.

Key Responsibilities: 

eCommerce & Website Management

• Upload new products to the website, including descriptions, images, tags, variants, and pricing.
• Manage ongoing product updates: seasonal changes, collections, stock updates, and promotional adjustments.
• Optimize product pages for accuracy, readability, and visual appeal.
• Coordinate with the in-store team to ensure product photos and content are received and uploaded correctly.

Marketing & Social Media Support

• Create and schedule social media posts (static images, stories, simple content) using supplied content.
• Assist in planning a consistent posting calendar that aligns with brand campaigns and product drops.
• Build fortnightly or monthly newsletters including layout, copy support, product selection, and imagery.
• Manage and update simple Canva designs for promotions, announcements, and email graphics.
• Support basic marketing admin tasks such as organizing assets, updating spreadsheets, and coordinating with suppliers.

Customer Service & Communication

• Manage email inboxes with timely, friendly, brand-aligned customer support.
• Respond to online chats, order queries, product questions, and general customer concerns.
• Escalate issues when necessary and ensure customers receive prompt, accurate information.

Administration & Operations Support

• Upload invoices into Xero and assist with basic bookkeeping tasks.
• Support the owner with administrative tasks, scheduling, file organization, and light personal assistant duties.
• Help maintain smooth backend operations to free up the owner's time and improve team efficiency.

Required Skills and Qualifications:

• Experience in e-commerce management (product uploads, content updates, online store admin).
• Strong written English and confident customer service communication.
• Proficiency in Canva for basic to intermediate design work.
• Experience with Xero invoice upload, basic bookkeeping, or similar.
• Comfortable managing inboxes, chats, and a variety of admin tasks.
• Highly organized, detail-oriented, and capable of working independently.
• Creative eye aligned with a modern, lifestyle-oriented female fashion/swimwear brand.

Nice to Have

• Experience with Shopify, WooCommerce, or similar CMS.
• Familiarity with email marketing platforms (Klaviyo, Mailchimp, etc.).
• Background in retail, fashion, or lifestyle brands.
• Basic copywriting or content creation experience.

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as "Independent Contractor")