Executive Assistant

23 hours ago

Manila, National Capital Region, Philippines Pacific Agrisolutions Enterprises Inc. Full time

Job Summary

The Executive Assistant will provide high-level administrative and operational support to the Vice President. This role requires exceptional organizational skills, strong communication abilities, and the ability to handle confidential information with discretion. The Executive Assistant will help manage the VP's daily schedule, coordinate meetings, prepare reports, and serve as a key support in ensuring efficient executive operations.

Key Responsibilities

  • Manage and maintain the Vice President's calendar, meetings, appointments, and travel arrangements.
  • Prepare, edit, and organize documents, reports, presentations, and correspondence.
  • Assist in project coordination, follow-ups, and monitoring of ongoing tasks and deliverables under the VP's direction.
  • Handle confidential and sensitive company information with utmost discretion.
  • Coordinate internal and external communications on behalf of the VP.
  • Organize and document minutes of meetings and ensure timely dissemination of action points.
  • Liaise with department heads, employees, clients, and partners as instructed by the VP.
  • Support in planning and executing events, programs, and internal activities as needed.
  • Track and manage executive files, records, and office requirements.
  • Perform other administrative and operational duties that may be assigned by the Vice President.

Qualifications

  • Bachelor's degree in any field.
  • Proven experience as an Executive Assistant or in a similar administrative role is an advantage.
  • Excellent verbal and written communication skills.
  • Strong organizational and time-management skills.
  • Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
  • Ability to multitask, prioritize, and work with minimal supervision.
  • High level of professionalism, confidentiality, and interpersonal sensitivity.
  • Strong attention to detail and problem-solving skills.

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