Executive Assistant to the CEO

2 weeks ago

Makati City, National Capital Region, Philippines Multi-Mach International Inc. Full time ₱300,000 - ₱360,000 per year

Job Summary:

The Executive Assistant provides comprehensive administrative support to the executive team, ensuring the efficient management of schedules, communications, and office operations. This role demands exceptional organizational skills, sound judgment, and the ability to handle confidential information with the utmost integrity and professionalism.

Key Responsibilities:

  • Manage and maintain executive calendars, including scheduling meetings, appointments, travel arrangements, and events.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Serve as the primary point of contact between executives and internal/external stakeholders.
  • Screen and prioritize incoming communications, responding when appropriate.
  • Coordinate logistics for meetings and conferences, including agendas, materials, and minutes.
  • Handle confidential information with discretion and maintain confidentiality at all times.
  • Conduct research and compile data as needed for reports and decision-making.
  • Manage office operations, supplies, and administrative projects as needed.
  • Assist with personal tasks and errands on a limited, pre-agreed basis (if applicable).

Qualifications:

  • Bachelor's degree in Business Administration or related field (preferred).
  • 3+ years of experience in an executive support role.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project management tools is a plus.
  • Ability to multitask, prioritize responsibilities, and meet deadlines.
  • High level of discretion, professionalism, and confidentiality.

Preferred Attributes:

  • Proactive and resourceful problem solver.
  • Calm under pressure and adaptable to changing priorities.
  • Strong attention to detail.
  • Positive attitude and team-oriented mindset.

Job Type: Full-time

Pay: Php25, Php30,000.00 per month

Benefits:

  • Employee discount
  • Opportunities for promotion

Ability to commute/relocate:

  • Makati: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

  • What is your asking salary?

Willingness to travel:

  • 25% (Preferred)

Work Location: In person

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