Executive Assistant to the VP

19 hours ago

Manila, National Capital Region, Philippines Bigtime Empire Corporation Full time $60,000 - $80,000 per year

Position: Executive Assistant to the Vice President

Location:
Ortigas, Pasig City (Preferred: candidates residing nearby)

We are hiring a
highly organized and proactive Executive Assistant
to support our Vice President. The ideal candidate will have a strong background in executive-level support and operations within the
food industry
, with the ability to manage complex schedules and coordinate across multiple teams.

Key Responsibilities:

  • Provide high-level administrative and operational support to the Vice President
  • Manage and coordinate calendars, meetings, appointments, and travel arrangements
  • Serve as the communication link between the VP and internal/external stakeholders
  • Prepare reports, presentations, and correspondence with attention to detail
  • Monitor deadlines, follow-ups, and action items for the VP
  • Organize and maintain files, records, and confidential documents
  • Assist in preparing for executive meetings, taking minutes, and tracking deliverables
  • Coordinate with department heads and managers as directed by the VP
  • Help manage project timelines and ensure alignment with VP directives
  • Perform ad hoc tasks and special projects as needed

Key Performance Indicators (KPIs):

  • Calendar and meeting efficiency (accuracy, minimal conflicts, preparation)
  • Timely delivery of reports and presentations
  • Responsiveness and communication effectiveness
  • Task and project completion accuracy and timeliness
  • Confidentiality and professionalism
  • Travel and logistics coordination success
  • Quality of internal coordination and follow-through with other managers
  • Executive satisfaction and feedback
  • Process improvements in admin operations
  • Reduction in VP's administrative workload

Qualifications:

  • Must have experience as an Executive Assistant to top executives
  • Must have operational knowledge and experience in the food industry
  • Strong interpersonal and communication skills, especially with senior leaders and managers
  • Highly organized, detail-oriented, and able to multitask
  • Strong personality and confident in handling high-pressure situations
  • Proficient in Microsoft Office/Google Suite and project tracking tools
  • Preferred
    : Candidates living near
    Ortigas, Pasig City

How to Apply:

Send your resume to:

Use the subject line:
Executive Assistant to VP – [Your Name]

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