Executive Assistant

2 weeks ago

Makati City, National Capital Region, Philippines Maxicare Healthcare Corporation Full time ₱1,500,000 - ₱3,000,000 per year

Position Accountability Statement:

The Executive Assistant will provide full administrative and coordination support to the Project Managers handling Maxicare's Three Bold Moves initiatives. The role ensures that project activities, meetings, reports, and documentation are well-organized, timely, and properly communicated across teams. This position is ideal for someone detail- oriented, proactive, and comfortable working in a fast-paced, project-driven

Key Responsibilities

Administrative Support: Manage project schedules, prepare meeting materials, take minutes, and track follow-ups for the Three Bold Moves projects.

Documentation & Reporting: Consolidate project updates, maintain trackers, and assist in preparing executive-level presentations and reports.

Coordination: Liaise with internal departments and external partners to ensure smooth project implementation and communication.

Logistics: Organize project-related meetings, workshops, and events; handle travel, venue, and material arrangements as needed.

Monitoring: Assist Project Managers in tracking deliverables, timelines, and budgets.

Process Support: Help implement standard templates, filing systems, and reporting processes to improve project efficiency.

Qualifications

  • Bachelor's degree in Business, Management, or related field.
  • 1–3 years of experience in administrative, coordination, or project support roles.
  • Strong organizational skills and attention to detail.
  • Proficient in Microsoft Office (Excel, PowerPoint, Word).
  • Good communication and time management skills.
  • Willing to work under a contractual setup and in a dynamic project environment.

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