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Purchasing Manager
2 weeks ago
Job DescriptionPRIMARY RESPONSIBILITIES:Assist in coordinating purchasing activities for food, beverage, general, and operating equipment to ensure efficiency and cost-effectiveness. Collaborate with the Director of Food and Beverage/Executive Chef to prepare purchase specifications and maintain quality standards. Liaise with department heads to understand individual department requirements and establish economical order quantities and par stock levels.
Maintain vendor relationships and monitor quality control systems to uphold standards of quality and hygiene. Conduct market surveys to explore new products and obtain competitive quotes. Coordinate with the Head Store Keeper for storage and issuance of goods and equipment.
Assist in setting par stocks and reorder points for main store items. Represent the Purchasing Department in the Hotel's Executive Committee meetings. Keep management and department heads informed of price variances, costing, and supplier information.
Control inventory levels and manage purchase requests, ensuring competitive pricing and prompt payment. Coordinate month-end stock takes and ensure compliance with hotel policies and procedures. Update the Departmental Operations Module to maintain accurate records and information.
FINANCIALMinimize hotel expenses through effective purchasing practices and obtaining competitive prices. Monitor daily hotel expenditure and strive to optimize inventory turnover
Ensure proper storage and rotation of inventoried items to minimize wastage and spoilage.Monitor departmental costs and recommend measures for cost control
Prepare reports, costings, and statements as required by the Financial ControllerImplement operating and control procedures to ensure proper accounting of goods movement.ADMINISTRATIONMaintain department records and forms according to hotel policies and procedures
Ensure timely and accurate data entry into computer systems.Establish an efficient vendor/general filing system.Keep management updated on new products and maintain supplier recordsPERSONNEL & TRAININGParticipate in employee selection processes in coordination with HREnsure discipline and punctuality within the department
Plan and implement effective skills training programs
Foster a cohesive team environment and ensure employee welfare and safety
Conduct regular department briefings and discussions on operations
Ensure employee compliance with hotel rules and regulations
Administrative ResponsibilitiesAttend morning briefings and carry out other duties as assigned. Perform Duty Manager duties as scheduled. Respond to changes as dictated by the hotel.
Maintain effective communication with all hotel departments. Foster positive working relationships with colleagues and other departments. RELATIONSHIPReport to the Director of Finance for day-to-day operations.
Coordinate with all departments to streamline processes. Interact with suppliers to secure the best products at competitive prices. Assume additional responsibilities in the absence of the Purchasing Manager.
OthersEngage in continuous learning through personal development initiatives. Perform any other duties as assigned by superiors. AccountabilitiesRepresent Dusit's brand and values at all times.
Deliver exceptional guest experiences and promote Thai graciousness. Company's CultureCommunicate and fully embracing the Company's culture (our Vision, our Mission and our Values), leads by example and cascade to all your subordinates. – "Proud to belong and to contribute"CONFIDENTIALITYEnsure confidentiality and secure storage of all intellectual property and data bases, both hard copy and electronic.
Adhere to Dusit Internet and E-mail policy. Ensure Hotel, Customer and Staff information or transactions are kept confidential during or after employment with the company. JOB REQUIREMENTMinimum education of Bachelor degree in Business Administration or relevant discipline
Thorough purchasing experience at least 5 years with a minimum of 2 years in managerial level. Exposure in a hospitality business is a must
Possess ability to deal and negotiate with vendors and suppliers effectively.Have good English communication skills both in written and spoken
Computer literate
Posses professional disposition with excellent communication and interpersonal skills
