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Procurement and Supply Management Department Head

3 weeks ago

Makati City, National Capital Region, Philippines ORIX METRO Leasing and Finance Corporation Full time

Role Overview:

The Procurement and Supply Management Department Head is responsible for developing and implementing innovative and cost-effective procurement and sourcing strategies. This role involves negotiating and maintaining business relationships with suppliers and vendors to secure favorable terms, as well as reviewing existing contracts.

Specific Duties and Responsibilities:

Procurement and Supply Management

  • Collaborate with various units, suppliers, and vendors to identify the correct resources needed
  • Conduct inventory and manage the stocks of supplies
  • Ensure timely replenishment of stocks ahead of full consumption
  • Ensure that purchase requisitions are processed and fulfilled based on approved delivery dates
  • Negotiate with suppliers and vendors to secure the best terms
  • Identify strengths and areas for improvement in the procurement process and recommend cost reduction measures and/or service level improvements.
  • Promote a culture of long-term savings on supplies usage and procurement costs

Vendor and Contract Management

  • Source potential new suppliers and vendors that meet the company requirements
  • Process the accreditation of new suppliers and vendors
  • Ensure continued compliance of suppliers and vendors with company requirements
  • Update and maintain a database of accredited suppliers and vendors.
  • Monitor the performance of suppliers and vendors, especially their ability to meet quality and delivery requirements
  • Conduct reviews and initiate renewal of contracts based on set schedules

Asset Management

  • Assist the General Accounting Division (GAD) during the annual inventory of furniture, fixtures, and equipment (FFE).
  • Coordinate with GAD to resolve any discrepancies identified during the annual inventory of FFE.
  • Handle the disposal of obsolete forms and defective FFE.

People Management

  • Lead, guide, and mentor direct reports to ensure their success in meeting the performance goals of their respective functional units
  • Drive professional and personal development of employees by providing learning and development opportunities to team members
  • Provide strong leadership and exercise management skills to ensure team engagement, optimum productivity, retention, and skills training

Policy and Process Formulation

  • Undertake regular review and enhancement of policies and processes of the unit to adapt to significant changes in operations and the regulatory environment.

Others

  • Perform other tasks that may be assigned from time to time.

Qualifications:

  • Graduate of Supply Chain Management, Business Administration, Logistics, or any related field
  • 5 to 7 years of experience in procurement and supply chain management, with at least 5 years in a department head role
  • Strong knowledge of procurement and supply chain best practices
  • Excellent negotiation skills and experience in contract management
  • Proficient in inventory management and stock control
  • Able to analyze procurement processes and recommend improvements
  • Strong leadership and people management skills, with a track record of mentoring and developing teams
  • Excellent communication and interpersonal skills, capable of collaborating with internal and external stakeholders
  • Strong attention to detail and organizational skills
  • Able to work under pressure and manage multiple priorities
  • Strategic thinker with a proactive approach to identifying and solving problems