Admin

10 hours ago

Pasig, National Capital Region, Philippines Body Mechanic, Inc. Full time $70,000 - $120,000 per year

Job description:

Key Responsibilities:

1. Purchasing & Inventory Management

  • Receive and review departmental purchase requests.
  • Coordinate with approved suppliers for quotations and order placements.
  • Maintain purchasing logs and delivery schedules.
  • Track inventory levels and restock office/clinic supplies as needed.
  • Ensure documentation of deliveries and goods received.
  • Process purchase orders and ensure timely procurement of office and clinic supplies.
  • Source and negotiate with suppliers for cost-effective purchasing solutions.
  • Monitor and maintain inventory levels, conducting regular audits to prevent shortages.
  • Maintain organized records of purchase transactions and supplier agreements.
  • Coordinate with the finance department for payment processing of vendors and suppliers.

2. Billing & Accounting Support

  • Assist in preparing and issuing invoices to clients and insurance companies, ensuring accuracy and timely processing.
  • Collect and verify supporting documents for sales and expenses.
  • Encode transactions and prepare daily and weekly billing reports.
  • Maintain petty cash logs and initiate replenishment requests.
  • Coordinate with the Finance Officer for accurate record-keeping and audits.
  • Process patient payments, issue receipts, and record transactions accordingly.
  • Handle inquiries regarding billing, payments, and account transactions.
  • Prepare and reconcile daily sales reports for submission to the accounting team.
  • Assist in managing accounts receivable and payable, ensuring proper documentation.

3. Administrative & Operations Support

  • Support front office and clinic operations with documentation, filing, and internal reporting.
  • Assist in scheduling, processing payments, and ensuring compliance with administrative SOPs.
  • Handle confidential files and ensure secure storage of records.
  • Liaise with department heads for cross-functional admin support.
  • Coordinate with operations and admin departments to streamline workflows.
  • Assist with internal and external communication, including report preparation and correspondence.
  • Maintain compliance with company policies and procedures.
  • Support office operations, team activities, and clinic events as needed.

Key Competencies:

  • Time Management & Prioritization
  • Multitasking & Resourcefulness
  • Financial & Analytical Thinking
  • Professionalism & Discretion
  • Problem Solving & Initiative

Job Types: Full-time, Permanent

Benefits:

  • Company events
  • Employee discount
  • Health insurance
  • Opportunities for promotion
  • Pay raise
  • Promotion to permanent employee

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