HR Onboarding and Compliance Specialist

2 hours ago

Manila, National Capital Region, Philippines Fly Ace Corporation Full time ₱1,200,000 - ₱2,400,000 per year

Job Title: Onboarding and Compliance Specialist

Location: Pasay City

Job Type: Full-time

Position Summary

We are seeking a detail-oriented and proactive Onboarding and Compliance Specialist to oversee compliance throughout the company professional onboarding process. This role is essential in ensuring all regulations are met while delivering a smooth and supportive onboarding experience for new hires.

Key Responsibilities

Compliance Oversight

  • Review and verify candidate credentials, licenses, certifications, and work authorizations to ensure full compliance with pre-employment requirements.
  • Monitor and track the completion of background checks, drug screenings, and health assessments.
  • Maintain up-to-date, accurate onboarding documentation.
  • Implement and communicate changes to onboarding requirements based on regulatory updates or client policies.
  • Prepare for and assist in internal and external compliance audits.
  • Conduct regular audits of candidate files to identify and rectify compliance gaps or discrepancies.
  • Maintain organized, secure records and generate compliance reports for internal and client stakeholders.

Onboarding Excellence

  • Provide a welcoming, professional, and positive onboarding experience for all newly hired contract hires.
  • Serve as the primary point of contact for candidates, addressing inquiries and resolving onboarding issues via phone, email, or in-person.
  • Collaborate closely with internal teams to streamline the onboarding process and facilitate smooth transitions to client engagements.
  • Utilize HRIS Systems and third-party background screening vendors effectively.
  • Conduct compliance audits specific to job roles and client requirements.
  • Verify data accuracy in onboarding systems to maintain data integrity.
  • Provide new hires with essential information such as manuals, guidelines, timecard access, and login credentials.
  • Ensure a seamless transition from onboarding to the engagement phase, preparing new hires for success.

Qualifications

  • Bachelor's Degree in Psychology / Human Resources Management or any related courses
  • Proven experience as an Onboarding Specialist, Compliance Specialist, or similar HR role with a focus on healthcare onboarding and compliance.
  • Strong knowledge of HR industry standards.
  • Proficient with HR software and Microsoft Office Suite.
  • Excellent verbal and written communication skills.
  • Ability to handle sensitive, confidential information with professionalism and discretion.
  • Strong organizational, time management, and problem-solving skills.
  • Team-oriented mindset with the ability to collaborate across multiple departments.
  • Willing to work in Pasay City

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