Executive Assistant

6 days ago

Pasig, National Capital Region, Philippines EPS Full time ₱900,000 - ₱1,200,000 per year

JOB OVERVIEW

As an Executive Assistant, you will provide high-level administrative support to the executives, with a focus on facilitating communication between the Japan and Philippines offices. You will manage daily operations, organize schedules, and act as a bridge between the executives, teams, and clients. Your role will require excellent organizational skills, communication abilities in both Japanese and English, and a keen attention to detail.

KEY RESPONSIBILITIES

  • Provide administrative support to top-level executives, including managing calendars, arranging meetings, and handling correspondence.
  • Act as the key point of contact for all communication between Japanese-speaking clients, partners, and our Philippine team. Translate and interpret business documents, emails, and meetings as needed.
  • Schedule and coordinate meetings, appointments, and travel arrangements for executives, ensuring smooth logistics and proper preparation for meetings.
  • Prepare reports, presentations, and other documents for meetings and conferences. Ensure that all documents are organized and accessible.
  • Assist in organizing events, conferences, and business meetings, ensuring all logistical and operational details are handled.

JOB QUALIFICATIONS:

  • Fluent in both Japanese and English, with excellent verbal and written communication skills in both languages.
  • Minimum of 3 years of experience in an executive assistant or administrative role, preferably in an international setting.
  • Strong organizational and multitasking skills, with the ability to manage multiple priorities and tasks simultaneously.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with office management software. Knowledge of project management tools (e.g., Milanote, Notion) is a plus.
  • Meticulous attention to detail, ensuring accuracy in all tasks and communications.
  • Strong interpersonal skills, with the ability to build relationships across different cultural backgrounds. Professional demeanor and the ability to handle confidential information.
  • Proactive and Solution-Oriented: A self-starter with a proactive approach, able to anticipate the needs of executives and solve problems independently.

ADDITIONAL DETAILS:

  • Permanent and direct hire engagement
  • Office Address: ADB Avenue, Ortigas Center, Pasig City
  • Work Arrangement: Hybrid (can be 3-4x in the office depending on team arrangement)
  • Work Hours: Standard; dayshift (flexi with 11am-4pm CORE time)

Job Types: Full-time, Permanent

Pay: Up to Php100,000.00 per month

Application Question(s):

  • Please share your Viber number. This will allow us to reach you easily and ensure the line is open at all times for updates.

Work Location: In person

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