Executive Assistant

2 weeks ago

Pasig, National Capital Region, Philippines Aspiree Inc. Full time $70,000 - $120,000 per year

POSITION / ROLE SUMMARY

  • The Virtual Concierge ("VC") team provides necessary administrative support to internal teams and/or Executives in Australia while working remotely.

REPORTING

  • The position will report to the Supervisor, Virtual Concierge.

KEY RESPONSIBILITIES

  • Proactively support internal teams and/or Executives on various administrative needs
  • Schedule meetings, book meeting rooms, manage out-of-office notification and call forwarding
  • Arrange travel, itineraries, accommodation, car service requirements and all correspondence related to travel management
  • Reconcile and complete expense reports in relation to business issued credit card statements
  • File timesheets and assist with billing and invoicing
  • Prepare and organize documents and reports
  • Perform office duties that include ordering supplies and managing a records database
  • Reserve venue, catering, send invitations and manage responses for events

QUALIFICATIONS

Educational Background

  • University degree or similar

Required Knowledge and Skills

  • Proficiency in MS Office Suite and Google Suite applications consistent with Firm's standards
  • Effective verbal and written communication skills

Other capabilities

  • Minimum 4 years of proven experience as an executive assistant or other relevant administrative support experience supporting international clients and C-suite level
  • Demonstrate some abilities and/or proven record of success in identifying and addressing client needs:
  • ○ responding to clients requests promptly and professionally
  • ○ readily offering assistance
  • ○ contributing to a positive, collaborative working environment
  • ○ proactively seeking instruction, feedback and coaching to improve performance
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Must be able to meet deadlines in a fast-paced environment
  • Ability to work independently with professional discretion

OTHER DETAILS

Work Setup: Hybrid (50% capacity on a monthly basis) in Meralco Ave, Pasig

Work Schedule: 6AM - 3PM Philippine Time

Training Period: 4-5 weeks (Onsite, then transition to Hybrid upon completion)

Job Types: Full-time, Permanent

Application Question(s):

  • Have you provided support to international clients and C-suite level?
  • (Optional) What's your expected salary range?
  • Are you willing to undergo onsite training in Meralco Ave, Pasig for the first 4-5 weeks?

Education:

  • Bachelor's (Required)

Experience:

  • Executive Assistant, Virtual Assistant, or similar: 4 years (Preferred)

Work Location: In person

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