HR & Accounting Administrator

Summary:

The HR & Accounting Administrator will play a crucial dual role in supporting the human resources and accounting functions of our organization. This position requires a highly organized, detail-oriented, and proactive individual who can manage a diverse range of administrative tasks while ensuring accuracy and compliance in both HR and financial processes.

Key Responsibilities:

Human Resources Support:

• Employee Records Management: Maintain accurate and confidential employee records, both physical and digital, including new hire paperwork, contracts, performance reviews, and leave requests.
• Onboarding & Offboarding: Assist with the new hire orientation process, ensuring all necessary paperwork is completed, and support offboarding procedures for departing employees.
• Payroll Administration Support: Gather and prepare payroll data (e.g., timesheets, deductions, new hire information) for processing, and assist with resolving basic payroll discrepancies.
• Benefits Administration Support: Assist with the administration of employee benefit programs, including enrollment, changes, and answering general employee questions.
• Recruitment Support: Assist with administrative tasks related to recruitment, such as posting job ads, scheduling interviews, and communicating with candidates.
• Policy & Compliance: Support the communication and adherence to company policies and procedures, and assist in ensuring compliance with relevant labor laws and regulations.
• HR Reporting: Assist in preparing basic HR-related reports (e.g., headcount, leave tracking).
• Employee Inquiries: Serve as a point of contact for basic employee inquiries related to HR policies, benefits, and general administrative matters.

Accounting Support:

• Accounts Payable (AP): Process accounts payable, including receiving, verifying, and entering invoices, ensuring proper approvals, and preparing payments.
• Accounts Receivable (AR): Assist with accounts receivable tasks, such as generating invoices, tracking payments, and following up on overdue accounts.
• Bank Reconciliations:1 Assist with reconciling bank statements and other financial accounts.
• Expense Reports: Review and process employee expense reports.
• Petty Cash Management: Manage petty cash, ensuring accurate record-keeping and reconciliation.
• Financial Reporting Support: Assist with the preparation of basic financial reports and spreadsheets as requested.
• Vendor Management: Maintain vendor records and assist with vendor communications regarding payments and statements.

General Administrative Duties:

• Perform general office administrative tasks, such as managing office supplies, handling correspondence, and maintaining office equipment.
• Provide administrative support to the management team as needed.
• Maintain a high level of confidentiality and discretion in all matters related to HR and financial information.

Qualifications:

• Bachelor's degree in Business Administration, Human Resources, Accounting, Finance, or a related field (or equivalent practical experience).
• Minimum one year experience in a relative field.
• Knowledge in accounting software (e.g., QuickBooks, Xero, SAP) and HR Information Systems (HRIS) is a plus
• Proficiency in Microsoft Office Suite, especially Excel.
• Strong understanding of basic accounting principles and HR best practices.
• Excellent organizational skills and attention to detail.
• Exceptional written and verbal communication skills.
• Ability to prioritize tasks, manage multiple responsibilities, and work independently with minimal supervision.
• Problem-solving skills and a proactive approach to work.
• High level of integrity and ability to handle confidential information discreetly.
• Able to communicate in English, Japanese is a plus.
• Knowledge of local labor laws and tax regulations in Philippines.