Administrative Assistant

2 weeks ago

Bacolod City, Western Visayas, Philippines InteLogix Full time ₱250,000 - ₱350,000 per year

Who We Are
InteLogix is a leading provider of integrated solutions, utilizing cutting-edge technology to provide exceptional customer experiences. Our commitment to excellence and innovation has enabled us to redefine industry standards and create brighter futures for our clients and their customers. We are dedicated to making lives better through our empathetic customer engagement and advocacy for our clients' brands and reputations.

Administrative Assistant Job Description
Reception & Communication

  • Greet visitors—including contractors and staff—manage telephone/email inquiries, screen calls, and take messages.
  • Manage incoming/outgoing mail, deliveries, and packages; coordinate shipping/receiving tasks.
  • Coordinate and oversee the end-to-end preparation for client visits and VIP guest engagements, ensuring all arrangements adhere to established protocols and quality standards.
  • Maintain and regularly update all on-site communication channels, including LED screens and announcement boards, to ensure timely and accurate dissemination of information.

Documentation & Work Orders

  • Maintain organized digital and physical filing systems, database records, and document templates.
  • Monitor, create, and distribute work orders, updates, and preventative maintenance logs.

Administrative & Operational Support

  • Schedule and track meetings, appointments, and events; prepare agendas and take minutes.
  • Assist with vendor coordination and contractor scheduling.
  • Oversee office and stockroom supplies, janitorial needs, and equipment.
  • Manage keys, access credentials, or departmental credentials.
  • Collaborated with cross-functional teams to support operational goals
  • Oversee scheduling of janitorial and security staff
  • Ensure proper documentation, in form of photos, videos, etc. of all on-site activities, aligned with their intended purpose

Financial & Budget Support

  • Process invoices and purchase orders and liaise LGU permitting
  • Assist with budget tracking and generate financial or operational reports.
  • Manage the end-to-end processing of local procurement requests to support on-site engagement activities, ensuring compliance with internal policies and timelines.

Technical & Facilities Liaison

  • Support facilities staff with basic troubleshooting, logging issues, and using maintenance management systems
  • Participate in safety initiatives and ensure compliance with operational protocols.

  • Site Administrative Assistant

    2 weeks ago

    Bacolod City, Western Visayas, Philippines InteLogix Full time ₱150,000 - ₱250,000 per year

    JOB SUMMARY:Provide administrative and clerical support to our Bacolod site. duties include managing paperwork, organizing files, monitoring supplies, and assisting with communication and visitor management. They may also handle timekeeping, prepare reports, and perform other tasks to support the site's operations.JOB DESCRIPTION:Document...

  • Administrative Officer

    2 weeks ago

    Bacolod City, Western Visayas, Philippines Donato C. Cruz Trading Corporation Full time ₱144,000 - ₱240,000 per year

    Job Summary:The Administrative Assistant provides clerical and administrative support to ensure the efficient operation of the office. With a background in Information Technology, the role also includes assisting with basic IT-related tasks such as data management, system documentation, and troubleshooting office technology concerns.Key...

  • Support-Administrative

    3 days ago

    Bacolod City, Western Visayas, Philippines Energy Developments Full time ₱70,000 - ₱120,000 per year

    Unleash your energy within Be a part of the EDC TeamAdministrative Support: Assists in the various areas of administrative support services catered to the facility, including but not limited to the following:Office SupportIntegrated Facilities Management, including IFM contractor activitiesService Vehicle and Fuel Management, including the safety programs...

  • accounting administrative officer

    2 weeks ago

    Bacolod City, Western Visayas, Philippines Unified Transport Operations League Full time ₱400,000 - ₱600,000 per year

    We are seeking a talented Accounting Administrative Officer to join our team and support the continued growth and success of our brand. In this role, you will assist with daily accounting and administrative tasks, including accurate financial recordkeeping, processing driver applications, ensuring smooth coordination across departments, and managing the...

  • Executive Assistant

    1 week ago

    Bacolod City, Western Visayas, Philippines Little Farmers Coffee Full time ₱250,000 - ₱450,000 per year

    Company DescriptionLittle Farmers Coffee Inc. (LFC) brings the best highland coffee from all over the Philippines, supporting local farmers to provide customers with personalized blends. LFC emphasizes know-how on coffee harvesting and dedication to better mornings for everyone. Customers can create their own blends from a wide selection of coffee beans and...

  • Vice President for Administration

    1 week ago

    Bacolod City, Western Visayas, Philippines Viventis Search Asia Full time $70,000 - $120,000 per year

    Job Summary:The Head of Administration is responsible for managing the school's administrative operations, ensuring effective support services, and maintaining compliance with government regulations and internal policies. This role covers oversight of facilities, human resources, records management, procurement, safety, and other non-academic functions that...

  • Administrative Secretary

    2 weeks ago

    Bacolod City, Western Visayas, Philippines South Bacolod General Hospital and Medical Center, Inc. Full time ₱800,000 - ₱1,200,000 per year

    JOB TITLE AND SCOPE OF DUTIESThe EMPLOYEE shall assume the position of ADMINISTRATIVE SECRETARY which include the following duties and responsibilities:a.     Assist the President in the daily administrative functions to ensure that the hospital operates smoothly.b.     To be overall coordinator of all departments and to act as the liaison and...

  • Technical Assistant

    3 days ago

    Bacolod City, Western Visayas, Philippines STI WEST NEGROS UNIVERSITY, INC. Full time ₱180,000 - ₱240,000 per year

    The Technical Assistant is responsible in providing administrative and technical support primarily to the Manager of Physical Plant Management Office (PPMO). The Technical Assistant will be required to perform basic administrative task including filing, composing emails, printing documents, scheduling meetings, answering phone calls and creating reports....

  • E-Commerce Administrator

    2 weeks ago

    Bacolod City, Western Visayas, Philippines FiveStar, LLC Full time ₱180,000 - ₱216,000 per year

    Job Title: E-Commerce AdministratorLocation: On-site – Bacolod City, Negros Occidental, PhilippinesSalary: PHP 15,000 – 18,000/monthJob Type: Full-TimeAbout the Role:We are seeking a motivated and detail-oriented E-commerce Administrator to join our team. The ideal candidate will be responsible for managing online product listings, monitoring sales,...

  • HR Assistant

    2 weeks ago

    Bacolod City, Western Visayas, Philippines TAGUM PHYSICAL THERAPY SERVICES Full time ₱250,000 - ₱350,000 per year

    Job Title: HR AssistantCompany: Therafix Physiotherapy ServicesLocation: Ground Floor, Sitari, Lacson St., Mandalagan, Bacolod City 6100About UsTherafix Physiotherapy Services is dedicated to providing excellent rehabilitative and physiotherapy care to our patients. We are seeking a proactive and detail-oriented HR Assistant to support our growing team in...