Sales Administrative Associate
6 days ago
The Sales Administrative Associate provides vital support to the sales team by ensuring the timely preparation, submission, and organization of all sales-related documents and records. This role requires attention to detail, strong organizational skills, and the ability to coordinate effectively with internal teams, suppliers, and external partners.
Key Responsibilities
- Provide administrative and operational support to the sales team.
- Manage and maintain all pre- and post-bid documentation.
- Prepare and organize bid documents in compliance with client and project requirements.
- Compile, review, and submit post-qualification requirements for bids.
- Monitor new opportunities in PhilGEPS and download relevant bid documents.
- Request and consolidate quotations from suppliers.
- Maintain and regularly update databases of customers, suppliers, and partners.
- Track, record, and update the database of on ongoing and completed projects.
- Assist in the preparation of sales reports, presentations, and other required documentation.
- Coordinate with internal teams and external stakeholders to gather necessary documents and information.
- Ensure proper filing, safekeeping, and confidentiality of all sales-related documents.
Minimum Qualifications
- Bachelor's degree in Business Administration, Marketing, Management, or any related field (or equivalent work experience).
- Strong organizational and administrative skills with attention to detail.
- Proficiency in MS Office applications (Word, Excel, PowerPoint) and familiarity with CRM systems or sales tools.
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
- Strong interpersonal skills with the ability to work collaboratively across teams.
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