Administrative Specialist

1 day ago

Bacolod City, Western Visayas, Philippines Ubiquity Global Services, Inc. Full time ₱150,000 - ₱300,000 per year

Day-to-day responsibilities

  • Handling office and records management tasks (including PEZA related reports), filing, generating reports and presentations, setting up for meetings.

  • Canvassing, reordering supplies, purchase order preparation, inventory management.

  • Partner with other departments re: the Site's occupational safety, health, and security management.

  • Processing requests for company IDs and locker assignments and updating databases for such.

  • Making travel arrangements, such as booking flights, shuttles, and making hotel and restaurant reservations.

  • Offer assistance to Facilities Heads, Housekeeping and Security team mates to ensure good housekeeping and employee safety and security, respectively.

  • Offer assistance to the Accounting Department regarding payments.

  • Offer assistance to the Human Resource Department and employee engagement committee.

  • Represent department managers, including taking notes and recordings as needed.

  • Maintain polite and professional communication via phone, email, and mail.

  • Anticipate the needs of colleagues in order to ensure seamless and positive employee experience.

  • Greet and assist visitors.

  • Other duties as assigned from time to time.

Ideal candidates have:

  • BS in Accounting, Finance or relevant degree

  • With 1-2 years in a BPO Industry and/or Admin work related experience (Procurement, Purchasing, Bookkeeping, Office Management)

  • Willing to work on flexible hours and onsite

  • Ability to work under pressure

  • Detail-oriented

  • Computer literate with proficiency in MS Office applications

  • The ability to handle multiple tasks under tight deadlines

  • Above average verbal and written communication skills

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