Executive Assistant to C-Level Executives

2 days ago

Philippines Nao Medical Full time $40,000 - $60,000 per year
Location: Fully Remote | Philippines

Schedule: Monday - Friday, Eastern Time

Pay Range: $4.00 - $6.00 Hourly

Benefits: Paid Time Off (PTO)

About The Company

At Nao Medical, we're revolutionizing healthcare by blending cutting-edge technology with heartfelt, personalized care. Over the past 13 years, we've proudly served more than a million New Yorkers at our various locations. Our mission is simple: through our multi-specialty practice, we provide accessible, quality care tailored to each patient's needs. We're breaking down barriers, championing health equity, and delivering value-based care to create healthier communities.

Job Summary

Nao Medical, a rapidly growing healthcare organization, is in search of an Executive Assistant to C-level executives. In this pivotal role, you will play a vital part in ensuring the efficient and high-quality execution of activities that drive us toward the achievement of our strategic goals. As an ideal candidate for this position, you should possess exceptional organizational skills, meticulous attention to detail, and a dedication to supporting our C-level executives in navigating the dynamic landscape of the healthcare industry. Your contributions will be instrumental in our continued success and expansion.

This role is pivotal in maintaining efficient operations and effective communication within Nao Medical, ensuring the C-level executives' time is optimally utilized and key strategic objectives are met.

Primary Responsibilities
  • Calendar Management: Take charge of managing the C-level executives' calendar, meticulously scheduling appointments, and travel arrangements, and proactively resolving any scheduling conflicts. Prepare all necessary meeting materials and liaise with relevant staff to ensure the C-level executives are fully equipped for all engagements.
  • Facilitate Communication: Act as a liaison between the C-level executives and staff, ensuring the prompt review of proposals, correspondence, and important documentation. This includes providing guidance and support to ensure the successful execution of key strategic initiatives.
  • Leadership and Board Meetings: Collaborate in the planning and coordination of Leadership and Board meetings, ensuring smooth logistics and communication among stakeholders.
  • Optimized Scheduling: Work in coordination with the C-level executives and other stakeholders to optimize schedules and maintain efficient time management.
  • Vendor Relationships: Serve as the primary point of contact for select vendor relationships, both internally and externally, managing communications and ensuring smooth collaboration.
  • Administrative Support: Provide general administrative support, as needed, encompassing calendar management, meeting scheduling, and travel arrangements.
  • Committee Meeting Support: Schedule and document minutes for certain Committee Meetings, ensuring that all relevant materials are organized, managed, and effectively distributed.
  • Communication Hub: Manage incoming phone calls and direct them appropriately to maintain effective communication within the organization.
  • Mail and Shipping : Handle mail and shipping logistics, ensuring the timely processing of incoming and outgoing correspondence.
  • Special Projects: Contribute to special projects and other duties as assigned, demonstrating adaptability and versatility in supporting the C-level executives and organization.

Job Requirements Education and Experience:
  • Preferably with a Masters degree in business administration, healthcare management, or a related field.
  • Minimum 3 years experience as an executive assistant, preferably supporting C-suite executives or senior leadership within a similar industry or organization.
  • Proficiency in computer systems, including spreadsheets, and databases with the ability to quickly learn new systems and tools.
  • A strong ability to manage complex schedules, coordinate meetings, and handle multiple priorities effectively.
  • Excellent written and verbal communication skills. This includes drafting emails, reports, and other documents on behalf of the C-level executives.
  • A commitment to maintaining the highest level of confidentiality when dealing with sensitive information.
  • Proficiency in working in a fully remote work environment.

Schedule Requirements:
  • Ability to work night shifts during Eastern Time, from 8:00 AM - 5:00 PM, Monday-Friday

Technical Requirements:
  • Candidates must provide their equipment and technology meeting these minimum specifications:
  • Up-to-date desktop or laptop computer with at least 8GB of RAM and a modern processor (Intel i5 or equivalent)
  • Windows 10 or macOS Catalina) or later
  • High-speed internet connection with a minimum speed of 50 Mbps
  • Functional headset with microphone, webcam, and reliable keyboard and mouse
  • Quiet workspace devoid of distractions
  • A second monitor is preferred but not required
  • Emergency backup or contingency plan for technology or connectivity issues

Equal Employment Opportunity Statement

Nao Medical is an Equal Opportunity Employer. We are committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. We do not discriminate based on race, color, religion, creed, national origin, ancestry, sex, age, disability, marital status, sexual orientation, gender identity, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state, or local laws. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Nao Medical is dedicated to providing a work environment free from discrimination and harassment and treating all individuals with respect and dignity. Combining individuals from diverse backgrounds and experiences creates a more innovative, creative, and productive workforce.

Experience the Nao Medical difference. Join us in transforming healthcare, Nao

  • C Level Support Specialist

    2 days ago

    Philippines APRILMAE BARCELONA-ABRENILLA MANAGEMENT CONSULTANCY SERVICES Full time ₱25,700 per year

    Legacy Virtual is looking for a C-Level Support SpecialistPERMANENT WORK-FROM-HOME JOBWork remotely?: YesJob role: C-Level Support SpecialistCompany: Legacy VirtualIndustry: HR & RecruitingWork Hours and Schedule: US Business HoursWork Duration: Part-time, 20 hours per week with potential for full timeRate or Salary range: $4.5 per...

  • Business Executive Assistant

    2 days ago

    Philippines OutSta Full time $40,000 - $60,000 per year

    We are looking for a Business Executive Assistant to support the CEO/Founder as a fractional operations resource. You will be supporting entrepreneurs and c-level founders with day-to-day operational tasks, conducting business analysis, and suggesting workflow improvements to unlock efficiencies and improve performance. You will be working 40 hours per week...

  • executive assistant

    2 days ago

    Philippines RAM FOOD PRODUCTS Full time $40,000 - $80,000 per year

    The Executive Assistant provides high-level administrative support to the COO, ensuring efficient operations, effective time management, and smooth communication within and outside the organization. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to handle multiple priorities in a fast-paced...

  • Executive Virtual Assistant

    2 days ago

    Philippines Insideoutva Full time $1,500 - $2,000 per year

    C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT. " PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH" JOB INFO Job Title Executive Virtual Assistant (Multi Corporate Holdings) JobID DUDJFC Industry Luxury Retail and Multi Corporate Holdings Location PH / LATAM Status Full Time Work...

  • Executive Assistant

    2 days ago

    Philippines Remote Raven Full time $6,000 per year

    About the Role We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO and three additional senior leaders. As the right hand to the executive team, you will manage schedules, bookings, and special projects with discretion, professionalism, and efficiency. The ideal candidate has calendar management...

  • Executive Assistant

    2 days ago

    Philippines Synct Full time $40,000 - $60,000 per year

    Executive Assistant (Work-from-Home, PH-Based)Perks & Benefits100% Permanent Work-from-Home Setup 13th-Month Pay Bonus Company-Provided Equipment HMO with Dental & Life Insurance 18 Vacation Leaves + 6 Sick Leaves Birthday Leave (with a cake) Tenure Incentives & Quarterly Perks Free Meal Every 1st Friday of the Month The Role: Executive...

  • Chief of Staff/ Executive Assistant

    2 days ago

    Philippines nXscale Full time $90,000 - $120,000 per year

    nXscale provides flexible outsourcing solutions for startups and scaleups. We partner with global companies to help them build teams and scale operations. Our client is on a mission to revolutionize the way buildings are managed for a sustainable future. Their products simplify complex building data and technology, empowering building owners and...

  • Executive Assistant

    2 days ago

    Philippines REMOTE STAFF, INC. Full time $40,000 - $60,000 per year

    JO 15947 | Executive AssistantJob Status:Full-Time (40 hours/week)Work Schedule: Monday to Saturday 6:00 AM - 3:00 PM Canadian Time (8:00 PM - 5:00 AM Philippine Time)Why Choose Remote Staff?100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.17+ years in the remote work industry. We've helped more than...

  • Level's Client Relations and Support Specialist

    14 hours ago

    Philippines Level - Virtual Specialists Full time $1,700 - $100,000 per year

    *** IMPORTANT: Go to w w w. l e v e l . p h and click 'Apply Now' ***About Us:We're Level, a fast-moving and fast-growing recruiting and staffing agency that connects work-from-home Filipinos (Virtual Assistants) with clients in the US. Our rapid growth has earned us a spot on Austin's top 50 fastest-growing private companies. We attribute this success to...

  • Executive Assistant

    2 days ago

    Philippines 100x Full time $40,000 - $60,000 per year

    We are looking for a highly organized and proactive Remote Executive Assistant with Sales Experience to support our executive team while also assisting with sales outreach and customer relationship management. This role requires a unique blend of administrative expertise and sales acumen, making it ideal for someone who thrives in a fast-paced environment,...