Chief of Staff/ Executive Assistant

2 days ago

Philippines nXscale Full time $90,000 - $120,000 per year
nXscale provides flexible outsourcing solutions for startups and scaleups. We partner with global companies to help them build teams and scale operations.

Our client is on a mission to revolutionize the way buildings are managed for a sustainable future. Their products simplify complex building data and technology, empowering building owners and operators to easily combat the climate crisis.

We're looking for a high-performing, highly organized Chief of Staff / Executive Assistant to the CEO to play a critical role in supporting the CEO with strategic planning, relationship management, and executive operations. This is a rare opportunity to work closely with a proven CEO behind several successful ventures. The role offers direct exposure to executive decision-making, business strategy, and client and partner engagement — ideal for an MBA candidate seeking hands-on C-suite.

What you will do:
  • Executive Support & Operations
  • Deliver strategic and high-level administrative support to the CEO, including managing the calendar and inbox
  • Monitor and follow up on key actions, stakeholders, and deliverables to ensure timely execution and accountability
  • Assist in managing and prioritizing the CEO's workload, serving as a gatekeeper and point of triage when necessary
  • Provide occasional personal administrative and coordination support as needed
  • Client & Executive Engagement
  • Proactively manage the scheduling and coordination of meetings with key clients, prospects, and partners on the CEO's behalf
  • Cultivate strong, trust-based relationships with senior executives at current and potential client organizations
  • Represent the CEO and the company with professionalism, warmth, and strategic insight in all external communications
  • Support the strengthening of executive relationships and help uncover opportunities for deeper collaboration and alignment
  • Stakeholder Management
  • Collaborate with internal teams and external stakeholders, including executive assistants at partner and client organizations
  • Support preparation for board meetings, advisory calls, and investor updates by managing agendas, briefing materials, and follow-ups
  • Serve as a trusted liaison between the CEO and key stakeholders such as employees, clients, and partners
  • Project & Strategic Support
  • Proactively anticipate executive requirements to ensure smooth execution of business priorities
  • Perform research and deliver clear, concise analyses to support informed, strategic decision-making
  • Culture & Collaboration
  • Foster positive and collaborative relationships across departments
  • Demonstrate discretion, sound judgment, and maintain confidentiality in all communications

Who you are:
  • 5–8 years of experience in a Chief of Staff, strategic operations, management consulting, or business leadership role supporting executive leadership
  • Currently enrolled in or recently completed an MBA program (or possess equivalent experience)
  • Exceptionally proactive and well-organized, with keen attention to detail
  • Skilled at managing multiple priorities independently while handling confidential information with discretion
  • Confident communicator, adept at engaging with senior stakeholders
  • Motivated to learn, develop, and make meaningful contributions in a fast-paced, high-impact business setting

We are an equal opportunity recruiter and employer and value diversity most at nXscale. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

The nXscale Referral Program is still open

Give your friends the chance to work in a global startup. Refer friends here:

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