Virtual Assistant Standard Operating Procedure

Shape the Future of Global Trading Support

Step into a vital role where accuracy meets opportunity. Join a dynamic trading environment where your skills in data management, execution oversight, and process support fuel international success in the financial services industry. Take on an international opportunity in financial services where your work directly impacts performance across global markets.

Job Description

As a Virtual Assistant Standard Operating Procedure, you will support a prop trading business through trade data tracking, execution oversight, financial dashboard management, and administrative coordination. This role demands precision, consistency, and reliability in a fast-paced, data-driven environment.

Job Overview

Employment type: Full-time

Shift: Night Shift, Sunday 5 PM EST - Friday 1 AM EST

Work setup: Permanent WFH

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Night differential pay to maximize your earnings
• Permanent WFH arrangement
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• At least 3 years of experience working with MetaTrader 5 (MT5)
• Strong proficiency in Microsoft Excel or Google Sheets
• Familiarity with AI automation tools or workflow systems
• Coding experience related to trading algorithm development or system integration

Training Provided:

• Trade tracking & tagging methodology
• Strategy evaluation framework
• EA setup & monitoring protocol
• Prop firm account creation and KYC navigation

Success Metrics:

• Daily accuracy of trade records and execution logs
• Timely setup and confirmation of strategies by 5 PM ET daily
• Capital scale across identities and firms tracked cleanly
• Regular insight reports delivered weekly
• Clear communication and escalation of issues

Your Daily Tasks

Trade Tracking & Data Management

• Create and maintain trade tracking systems in Google Sheets, Notion, or analytics tools like TradeZella.
• Track live trade data (entry/exit time, price, profit/loss, spread, strategy tag, session, time of day).
• Maintain summary statistics per strategy and per pair.

Business Financial Dashboard Creation

• Build and update a master financial dashboard for prop firm accounts, payouts, and profits.
• Deliver concise, visual daily reports at rollover (5 PM ET).

Trade Execution Oversight

• Monitor strategies at Forex rollover daily.
• Ensure EAs are active and trades copy correctly to prop accounts.
• Troubleshoot and escalate trade execution issues immediately.

Backtesting Support

• Organize and log backtest results by pair and strategy.
• Record metrics (win rate, profit factor, drawdown, expectancy).
• Tag strategies for live testing consideration.

Prop Firm Challenge Setup (Using Your Identity)

• Complete KYC and participate in prop firm challenges.
• Track status of challenges and payouts.

Ongoing Administrative Duties

• Maintain login credentials securely.
• Follow up on prop firm payouts and support issues.
• Keep records audit-ready and updated.
• Join weekly check-ins for updates and planning.

Communication Preferences & Tools

• Daily communication will occur primarily via Discord direct messages.
• All official reports (e.g., 5 PM daily summaries) must be emailed and archived in a dedicated Gmail-based report database.

Tools You Will Use

• MetaTrader 5 (MT5)
• Prop firm dashboards (E8, FunderPro, Funding Pips, etc.)
• Google Sheets / Notion
• Telegram / Slack / Email
• Cloud storage (Google Drive or Dropbox)

About the Client

Our client is an international trading and development firm driving success through structured prop trading operations. With a focus on precision and innovation, they specialize in trade management, performance analytics, and prop firm strategy execution. Their mission is to empower trading professionals with reliable systems and streamlined processes that maximize results on a global scale.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra