Payroll Implementation Coordinator

1 week ago

PHL Shared Services Philippines BGC Office Fresenius Medical Care Full time $40,000 - $80,000 per year

The Payroll Implementation Coordinator will lead a cluster of country projects to support the payroll program. The role will partner with relevant stakeholders to drive delivery and larger business value.

Responsibilities:

  • Coordinate internal resources and third parties for end to end project delivery
  • Ensure that all assigned projects are delivered on-time, within scope and within budget
  • Create and maintain comprehensive project documentation (including project plans, tools, risk management matrix) in line with FME standards to track progress and deliverables
  • Develop timelines against project scopes and objectives, involving all relevant stakeholders
  • Ensure resource availability and allocation across all stakeholders
  • Measure and report out project performance
  • Report changes to scope, budget, timelines as well as risk and issues, escalating through following established governance
  • Manage relationships with program stakeholders to ensure successful implementation and adoption
  • Partner with Workstream Leads to ensure consistency in project delivery across multiple geographies
  • Partner with local Finance to develop standardized workflows for banking, reporting and ensuring appropriate segregation of duties
  • Implement global payroll procedures and segregation of duties matrixes in-country to ensure appropriate role mapping
  • Partner with Internal Controls to apply global payroll controls into local processes
  • Oversee and coordinate review of vendor risk management processes
  • Prepare training plans for Payroll WFM system security role audits
  • Coordinate gathering and review of local payroll and WFM requirements for system changes
  • Oversee Payroll and HCM system reconciliation efforts as well as data uploads to bring systems in alignment
  • Support Payroll Operations requirements review and validation against HCM system configuration. Define opportunities for enhancements
  • Asssess and detail needs for HCM integrations and/ or standardized reporting
  • Other tasks as assigned by the manager

Qualifications:

  • Bachelor's degree or equivalent business experience preferred

  • 6+ years' experience with payroll processes and/or transformation
  • Experience in payroll project management across multiple geographies
  • Experience in driving payroll process improvements
  • Possesses strong analytical skills to critically evaluate information
  • Must be a team player but also able to work independently.
  • Ability to build and maintain strong relationships across functions to drive teams towards success-based results
  • Must be focused, goal driven, accountable, and exhibit significant attention to detail
  • Payroll knowledge in multiple countries
  • Time and attendance knowledge
  • Project management or transformation expertise
  • Microsoft tools
  • Multiple payroll vendor systems
  • HCM systems, preferably Workday
  • Nice to have: Preferably ticketing systems, such as ServiceNow
  • Fluent English
  • Preferred additional European language

  • Flexibility in working hours to cover global timezones

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