Administrative Assistant

Let's be #BrilliantTogether

Overview

The Administrative Assistant plays a crucial role in supporting day-to-day operations by efficiently managing administrative tasks. This role is essential in maintaining a well-organized and efficient office environment.

Responsibilities

• Coordinate travel arrangements (travel reservations and accommodations).
• Provides administrative support for approximately 900 staff working on traditional and non-traditional shift schedules.
• Collecting and sending of invoices to AP team for payment processing.
• Scheduling and monitoring of conference room reservations.
• Coordinate external and internal event management, including sourcing and booking venues, collation of participation lists & related material, preparation and distribution of documentation & invitations and liaise with team members through to completion of event.
• Coordination of relocation and temporary accommodation arrangements.
• Liaise with the Leadership Team and Office Heads on issues and concerns pertaining to office matters.
• Maintain contract files and list for vendors.
• Oversee daily operations including maintenance and upkeep of the facilities.
• Maintain the inventory of stocks and replenishment of office and pantry supplies.
• Provide back up support for the reception desk.
• Other ad hoc projects and duties as advised by reporting manager.

Qualifications

• Bachelors' Degree in Business or related course
• Preferably with experience in Admin tasks/admin related work
• Preferably with OSH experience
• Strong communication and presentation skills
• Knowledge and experience in using MS-Office applications (Excel, Word, PPT)
• Ability to work within a team-oriented environment
• Ability to work under tight deadlines
• Must be flexible to work overtime
• Strong organizational skills and ability to prioritize multiple tasks
• Willing for 4-day onsite work and 1-day work from home. Further details will be discussed during the interviews.

What You Can Expect from Us

At ISS STOXX, our people are our driving force. We are committed to building a culture that values diverse skills, perspectives, and experiences. We hire the best talent in our industry and empower them with the resources, support, and opportunities to grow—professionally and personally.

Together, we foster an environment that fuels creativity, drives innovation, and shapes our future success.

Let's empower, collaborate, and inspire.

Let's be #BrilliantTogether.

About ISS STOXX

ISS STOXX GmbH is a leading provider of research and technology solutions for the financial market. Established in 1985, we offer top-notch benchmark and custom indices globally, helping clients identify investment opportunities and manage portfolio risks. Our services cover corporate governance, sustainability, cyber risk, and fund intelligence. Majority-owned by Deutsche Börse Group, ISS STOXX has over 3,400 professionals in 33 locations worldwide, serving around 6,400 clients, including institutional investors and companies focused on ESG, cyber, and governance risk. Clients trust our expertise to make informed decisions for their stakeholders' benefit.

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Institutional Shareholder Services ("ISS") is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. It is our policy to prohibit discrimination or harassment against any applicant or employee on the basis of race, color, ethnicity, creed, religion, sex, age, height, weight, citizenship status, national origin, social origin, sexual orientation, gender identity or gender expression, pregnancy status, marital status, familial status, mental or physical disability, veteran status, military service or status, genetic information, or any other characteristic protected by law (referred to as "protected status"). All activities including, but not limited to, recruiting and hiring, recruitment advertising, promotions, performance appraisals, training, job assignments, compensation, demotions, transfers, terminations (including layoffs), benefits, and other terms, conditions, and privileges of employment, are and will be administered on a non-discriminatory basis, consistent with all applicable federal, state, and local requirements.