Project Coordinator

KeepingCount is a rapidly growing global accounting & advisory group supporting businesses across multiple industries. We are scaling quickly and building stronger internal structure, systems, and project organization across our teams globally. This role will play a key part in driving internal operational excellence, project delivery, and successful systems transitions. Role Overview We are seeking a detail-oriented, proactive Project Coordinator based in the Philippines to support internal projects, systems implementation, and cross-functional initiatives. This person will help lead our transition from Asana to Karbon, assist in the future document storage transition (currently Sharefile TBD), and support various process improvement and operational projects as the company continues to scale. Experience working with accounting teams or accounting service organizations is highly preferred, but not required.

The KeepingCount group of companies provides accounting, bookkeeping, tax advisory, and CFO services to businesses in a variety of industry verticals such as real estate, life sciences, e-commerce, and more. We understand the uniqueness of these industries and work with our clients to help create the perfect scope to meet your needs. KeepingCount takes care of all financial and regulatory details so that you, the industry professional, can stay focused on your goals. Why Join Our Team? We know that you have many employment opportunities, however, few can match the unique and rewarding career that KeepingCount offers. We are committed to providing you the following:
• Clear Career Development & Opportunity – We love to promote from within.
• Culture, Comradery, & Community – We believe that work can and should be fun.
• Mission-Driven Values, Meaningful Work – We truly believe in our core values – Conscientious, Gracious, and Discipline – they are what guide us as a company.
• Work/Life Harmony – We are proud to offer flexible work schedules and a work from home opportunity.
• Global Team Experience – We work closely with our international team members who all share our same passion for serving our clients in bookkeeping, accounting, and tax services.

Project Coordinator (Remote – Philippines Based)

Full-Time

About Us

KeepingCount is a rapidly growing global accounting & advisory group supporting businesses across multiple industries. We are scaling quickly and building stronger internal structure, systems, and project organization across our teams globally. This role will play a key part in driving internal operational excellence, project delivery, and successful systems transitions.

Role Overview

We are seeking a detail-oriented, proactive Project Coordinator based in the Philippines to support internal projects, systems implementation, and cross-functional initiatives. This person will help lead our transition from Asana to Karbon, assist in the future document storage transition (currently Sharefile TBD), and support various process improvement and operational projects as the company continues to scale.

Experience working with accounting teams or accounting service organizations is highly preferred, but not required.

Responsibilities

• Manage internal projects from planning through execution, including timelines, task assignments, follow-ups, and reporting
• Drive our platform transition from Asana to Karbon, including setup, training coordination, and change management
• Assist with future storage system transition from Sharefile to new platform
• Maintain project tracking, documentation, progress reporting, and status dashboards
• Partner with cross-functional leads (Operations, HR, Accounting Teams) to ensure alignment on goals + deliverables
• Identify bottlenecks and proactively surface risks, solutions, and improvements
• Support additional operational and strategic projects as assigned
• Assist with standardization of workflows and process documentation

Qualifications

• 3+ years project management experience (professional services or BPO environment preferred)
• Experience with Karbon required (or strong PM experience with ability to quickly master Karbon)
• Experience working in Asana required
• Experience working in Sharefile highly preferred
• Strong ability to organize workstreams, deadlines, and resources across multiple stakeholders
• Able to drive follow-through and accountability without being overly corporate or rigid
• Excellent communication skills
• Ability to work PH hours with overlap with US time zones
• Experience with accounting organizations or finance teams is a plus, not required

Tech Stack / Tools Exposure

• Karbon
• Asana
• Sharefile / Similar document storage

Compensation & Benefits

• Competitive salary (dependent on experience)
• 15 days paid time off annually
• Paid Philippine holidays
• Medical, dental, and vision insurance

$900 - $1,750 per month