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hr administrative associate
5 days ago
I. General Purpose
The HR Administrative Associate shall operate under the supervision of the HR Business Partner-Manager and be subject to the directives of the CEO/Site Director. The primary responsibility of this role is to provide essential administrative and clerical support to the Human Resources Department. Key duties include, but are not limited to, maintaining accurate employee records, assisting with recruitment and onboarding processes, responding to employee inquiries, supporting payroll and benefits administration, and performing other administrative tasks as assigned. This position requires strong organizational and time-management skills, excellent interpersonal abilities, and proficiency in relevant computer applications.
II. Essential Functions
Administrative Support: Perform general clerical duties for the HR department, including preparing and distributing HR-related reports, memos, and correspondence.
Recruitment and Onboarding: Support the recruitment process by posting job openings, screening resumes, scheduling interviews, and communicating with candidates. Coordinate new hire documentation and facilitate onboarding sessions.
Employee Record Management: Maintain accurate and confidential employee records and files, both physical and electronic. Ensure all documentation—such as employment contracts, performance reviews, and leave records—is current, complete, and properly secured.
Benefits and Payroll Assistance: Support the administration of employee benefits and assist with payroll processing tasks as assigned.
Employee Relations: Serve as a point of contact for employee inquiries regarding HR policies, procedures, and benefits. Address routine questions and escalate more complex issues to the appropriate personnel.
Event Coordination: Assist in planning and organizing HR-related events, including training sessions, orientation programs, and social activities.
Compliance Support: Help ensure that all HR documentation and activities adhere to company policies and applicable legal requirements.
HRIS Management: Utilize the company's Human Resources Information System (HRIS) and other HR tools to input, update, and manage employee data accurately.
Administrative Duties: Manage departmental procurement, office supplies, and equipment inventory.
10. Additional Responsibilities: Perform other duties of similar nature or level as assigned.
III. Qualifications
Minimum of two (2) years of relevant experience in an HR administrative role is preferred.
A bachelor's degree in human resources, business administration, or a related field is generally required or preferred. Professional certifications related to HR are advantageous but not mandatory.
Demonstrated high level of discretion and confidentiality in handling sensitive and proprietary information.
Strong organizational and time-management skills to perform responsibilities effectively and efficiently.
Excellent interpersonal skills and the ability to interact professionally with diverse individuals.
Proficiency in standard office software and tools, including Microsoft Word, Excel, and online applications.
