HR Assistant

2 days ago

Fort Bonifacio, National Capital Region, Philippines Ubiquity Full time $45,000 - $90,000 per year

We are looking for a detail-oriented and proactive HR Assistant to support our US-based hotel client. The HR Assistant will handle day-to-day HR administrative tasks, coordinate with onsite teams, and ensure smooth HR operations across multiple hotel locations. This role requires excellent communication skills, strong organizational abilities, and a customer-service mindset.

HR Administration

  • Assist with the preparation, updating, and maintenance of employee records and HR documents.
  • Support onboarding and offboarding processes, including gathering requirements, scheduling orientations, and completing paperwork.
  • Help manage timekeeping, attendance monitoring, and leave tracking.

Recruitment Support

  • Coordinate with hiring managers for interview schedules and candidate communication.
  • Assist in posting job ads, screening candidates, and processing recruitment documents.
  • Maintain candidate pipelines and update applicant tracking systems.

Employee Relations

  • Serve as the first point of contact for general HR inquiries.
  • Assist in disseminating HR memos, policies, and announcements.
  • Provide administrative support during investigations, corrective actions, or employee concerns.

Payroll & Benefits Assistance

  • Help in gathering and verifying payroll-related information.
  • Support processing of employee benefits and coordinating with third-party providers.

Reporting & Compliance

  • Prepare regular HR reports (headcount, turnover, attendance, etc.).
  • Ensure compliance with company policies and support HR audits.

Qualifications:

  • Bachelor's degree in Human Resources, Psychology, Business Administration, or related field.
  • At least 1–2 years HR experience; exposure to US clients or hospitality industry is a plus.
  • Strong written and verbal communication skills.
  • Highly organized with strong attention to detail.
  • Ability to manage sensitive information with confidentiality.
  • Proficient in MS Office applications; experience with HRIS/ATS is an advantage.

Preferred Skills:

  • Knowledge of basic US labor practices (nice to have).
  • Customer-service mindset, especially in hospitality settings.
  • Ability to work independently and manage multiple tasks.

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