Executive Assistant

2 weeks ago

Taguig, National Capital Region, Philippines DFNN Full time ₱320,000 - ₱480,000 per year

Executive Assistant

The Executive Assistant will provide administrative support including calendar management, meeting setup, travel arrangements and correspondence for team leaders. This position will also assist with keeping track of priorities, schedules and events; preparing and distributing meeting materials; managing stakeholder groups; and researching and reviewing white papers, policy briefs and correspondence. The ability to multi-task while maintaining complex schedules and managing administrative support is essential to this position.

The primary responsibilities of the role include:

  • Manage calendar by responding to appointment requests, scheduling appointments and meetings with internal and external participants and making changes when necessary.
  • Manage and arrange complex and detailed travel plans, compile documents for travel related meetings and complete expense reports ensuring that all expenses are properly documents and coded.
  • Provide operational support by drafting and updating correspondence and contracts.
  • Maintains consistent communication, including daily huddles when necessary.
  • Develop and maintain a database of key stakeholders.
  • Special Projects: Providing relational, personal and analytical support to assist on special projects. High level networking, developing and maintaining strategic stakeholder relationships, researching issues, analyzing problems, compiling data, and preparing reports.
  • Maintain the team's shared document repository and monitor and direct proper document retention procedures and record keeping practices.
  • Safeguard and secure critical confidential documents and papers.
  • Other task that may be assigned by the immediate supervisor.

Serve as backup for other administrative professionals, including functioning as VIP guest receptionist.

Qualifications:

  • Bachelor's degree holder or equivalent work experience.
  • A minimum of three years of proven service in project coordination, event planning, operational, administrative or similar role.
  • Must be proficient in Microsoft Office Suite.
  • Strong work ethic and high degree of resourcefulness and initiative.
  • Ability to work independently, to complete responsibilities under time restraints and to multitask.
  • Excellent organizational, planning and communication skills, both written and verbal.
  • Strong interpersonal skills.
  • Must be willing to work beyond normal office hours and schedules.
  • Confidentiality: Candidate will deal professionally with highly sensitive and confidential matters and materials.

In addition to general administrative duties of an Executive Assistant, daily tasks are carried out at a higher level of complexity. Specifically, the critical behaviors of this role are:

  • To be self-motivated and proactive
  • To be able to work with limited direction and have a take-charge attitude
  • To be able to operate successfully with limited direction and ambiguity

Job Type: Full-time

Pay: Php25, Php40,000.00 per month

  • Senior Marketing Executive

    3 days ago

    Taguig, National Capital Region, Philippines Icon Executive Search Asia Full time ₱600,000 - ₱840,000 per year

    Position SummaryThe Senior Marketing Executive will lead the development and execution of marketing strategies to strengthen brand visibility, drive customer growth, and increase market share and revenue across assigned product lines.Key ResponsibilitiesTrack and analyze key growth drivers such as active customer growth, cross-selling ratios, customer...

  • Executive Assistant

    18 hours ago

    Taguig, National Capital Region, Philippines Borakay Kite Villas Full time ₱360,000 - ₱720,000 per year

    Executive Assistant - Lifestyle Management FirmAre you an experienced Executive Assistant who thrives in fast paced environments and enjoysmanaging both business and lifestyle needs? Do you have the discretion, organizational skills, and adaptability to support executives at the highest level?We are a Lifestyle Management firm seeking a proactive & polished...

  • Executive Assistant

    3 days ago

    Taguig, National Capital Region, Philippines Ella DL Beauty Inc. Full time ₱360,000 - ₱480,000 per year

    WE'RE HIRINGOnsite | BGC, TaguigFull-timeWe're expanding our team and looking for passionate, skilled professionals to grow with us. If you're ready for your next big career move, explore our open roles below and find where you fit best.EXECUTIVE ASSISTANTKeep it organized. Keep it moving.We're looking for an executive assistant who thrives in a fast-paced...

  • Executive Assistant

    2 weeks ago

    Taguig, National Capital Region, Philippines The Aivee Group Full time ₱1,200,000 - ₱3,600,000 per year

    We are seeking a highly skilled, proactive, and detail-orientedExecutive Assistantto provide strategic and administrative support to our CEO & COO.This role is perfect for an organized professional who thrives in a high-energy, fast-paced corporate environment and is eager to make a meaningful impact.As theExecutive Assistant, you will be a trusted partner...

  • Executive Assistant

    1 week ago

    Taguig, National Capital Region, Philippines KMC Solutions Full time ₱480,000 - ₱720,000 per year

    Make your next big career move by applying as KMC Solutions' next EXECUTIVE ADMINISTRATIVE ASSISTANTOptimEdge Consulting is an IT Strategy and Consulting firm serving the needs of small and mid market firms seeking to optimize information systems, tighten cybersecurity, and ensure compliance. We are a dynamic and innovative company dedicated to delivering...

  • Executive Assistant

    6 days ago

    Taguig, National Capital Region, Philippines Metrobank Full time ₱250,000 - ₱500,000 per year

    Position Title:Executive AssistantRole Exposure:Monitors activities of supervising executive to prevent over-lapping of schedulesGathers pertinent data from the supervising executive relative to the preparation of various reportorial requirementsProvides administrative support along the areas of committee meeting documentation, follow-through reports and...

  • Executive Assistant

    3 days ago

    Taguig, National Capital Region, Philippines One Outsource Full time ₱900,000 - ₱1,200,000 per year

    We Are Hiring Executive Assistant (Hybrid Set-Up) Set up your career and be part of a well-known skincare brand in the Philippines We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the CEO, a dynamic CEO in the entertainment and business industry. The ideal candidate will provide high-level administrative support,...

  • executive assistant

    1 week ago

    Taguig, National Capital Region, Philippines Megaworld Corporation Full time ₱300,000 - ₱360,000 per year

    Responsibilities:Administrative Support:Manage the calendar and schedules of the Public Relations and Media Affairs (PRMA) team and executives.Coordinate and schedule meetings, conference calls, and events.Handle incoming calls, emails, and other communications.Prepare agendas, and meeting materials, and take notes during meetings.Prepare and maintain...

  • Executive Assistant

    20 hours ago

    Taguig, National Capital Region, Philippines Cushman & Wakefield Full time ₱80,000 - ₱120,000 per year

    Job TitleExecutive AssistantJob Description SummaryThe Executive Assistant will provide high-level administrative and operational support to senior leaders within the Real Estate Tenant Advisory Group. This role ensures seamless coordination of daily activities, effective communication across stakeholders, and efficient management of schedules, documents,...

  • Executive Assistant

    1 week ago

    Taguig, National Capital Region, Philippines Cushman & Wakefield Full time ₱900,000 - ₱1,200,000 per year

    Job TitleExecutive AssistantJob Description SummaryThe Executive Assistant will be supporting the APAC Account Lead, and other senior members of the business in winning and delivering of services to our local and global clients. Join an inclusive andsupportive team, dedicated to achieving success at Cushman & Wakefield.Job DescriptionAbout the Role:Manage...