Billing and Collection Officer

3 days ago

Cainta A, Philippines -831c-409b-bbe6-1bf8d3faf3b2 Full time ₱216,000 - ₱300,000 per year

I. Position Summary

The Billing & Collections Analyst is responsible for preparing accurate and timely billings for EPC projects, Operations & Maintenance (O&M) services, and other solar-related transactions. The role ensures proper monitoring of accounts receivable, collection follow-ups, customer reconciliation, and financial documentation to support smooth cash flow operations of the company.

II. Key ResponsibilitiesA. Billing Responsibilities

  • Prepare and issue invoices for:
  • EPC (Engineering, Procurement & Construction) project milestones
  • Operations & Maintenance (O&M) services
  • Spare parts and solar system components
  • Other service-related billings (site visits, repairs, technical support, etc.)
  • Ensure all billings are complete with supporting documents such as:
  • NTP (Notice to Proceed)
  • Signed contracts or work orders
  • Project milestone certifications
  • Delivery receipts and service reports
  • Completion certificates
  • Coordinate with the Project Management, Sales, Engineering, and O&M teams for billing schedules and requirements.
  • Monitor billing accuracy and resolve discrepancies before releasing invoices.

B. Collections & Accounts Receivable Management

  • Track and monitor outstanding receivables using updated aging reports.
  • Conduct regular follow-ups through email, phone, and client coordination to ensure timely payments.
  • Record and update customer payments in the accounting system.
  • Prepare and submit weekly and monthly collection status reports.
  • Coordinate with clients regarding billing clarifications, disputes, or adjustments.
  • Assist in implementing collection strategies to reduce overdue accounts.

C. Documentation & Compliance

  • Maintain organized and complete documentation of all billings, collections, and customer-related records.
  • Support internal and external audits by preparing required billing and AR documents.
  • Ensure billing and collection processes comply with company policies and Philippine accounting standards.
  • Assist in process improvement and workflow optimization for accuracy and efficiency.

D. Coordination & Customer Relations

  • Work closely with internal departments to validate billing data and resolve issues.
  • Communicate professionally with clients regarding invoices, payment schedules, and document requests.
  • Provide prompt and accurate responses to client billing inquiries.

III. QualificationsEducation

  • Bachelor's Degree in Accounting, Finance, Business Administration, or related field.

Experience

  • At least 1–2 years experience in billing, collections, or accounting
  • Experience in solar, construction, engineering, or renewable energy industries is an advantage.

Skills & Competencies

  • Strong knowledge of billing and accounts receivable processes
  • Proficient in Excel and accounting systems (e.g., QuickBooks, Xero, SAP)
  • Strong attention to detail and accuracy
  • Good communication and coordination abilities
  • Ability to manage multiple deadlines
  • Analytical, organized, and proactive

IV. Key Performance Indicators (KPIs)

  • Billing accuracy rate
  • Timeliness of invoice preparation
  • Collection efficiency ratio
  • Reduction in overdue receivables
  • Completeness of documentation
  • Client satisfaction regarding billing support

Job Type: Full-time

Pay: Php18, Php25,000.00 per month

Benefits:

  • Employee stock ownership plan

Work Location: In person

Expected Start Date: 12/01/2025

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