Executive Secretary

2 days ago

Quezon City, National Capital Region, Philippines HAROLDS HOTEL QUEZON CITY Full time $40,000 - $60,000 per year

We are seeking a dynamic and experienced Executive Secretary to provide high-level administrative support to our senior management team. The ideal candidate is organized, discreet, proactive, and possesses exceptional communication and time-management skills. This role requires a high degree of professionalism and the ability to handle sensitive information with integrity.

Key Responsibilities:

  • Manage and maintain executives' schedules, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Organize and coordinate meetings, conferences, and special events.
  • Take accurate minutes and follow up on action items.
  • Handle confidential documents and maintain secure filing systems.
  • Screen and direct phone calls, emails, and inquiries appropriately.
  • Serve as a liaison between executives and internal/external stakeholders.
  • Perform general office duties including filing, photocopying, and ordering supplies.
  • Support the executive team with project coordination and administrative tasks as needed.

Qualifications:

  • Proven experience as an Executive Secretary, Executive Assistant, or in a similar administrative role.
  • Bachelor's degree in Business Administration, Office Management, or a related field (preferred).
  • Exceptional organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • High level of discretion and confidentiality.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and collaboratively in a fast-paced environment.

Preferred Skills:

  • Prior experience in a corporate, hospitality, or executive-level environment.
  • Familiarity with document management systems and virtual meeting tools (e.g., Zoom, Teams).
  • Strong interpersonal skills and professional demeanor.

Job Types: Full-time, Permanent

Benefits:

  • Employee discount
  • Health insurance
  • Staff meals provided

Work Location: Hybrid remote in Quezon City

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