US Executive Admin Assistant | ZR_1071_JOB
2 weeks ago
This is a remote position.
US Executive Admin Assistant (Remote)Background
- At PeoplePartners, we're helping one of our most inspiring clients—a creative-tech studio that builds private content networks for creators and companies—to find their next game-changing team member. This isn't just an admin role. You'll be the operational nerve center for the CEO, ensuring nothing falls through the cracks while helping build systems that scale.
- Think part-Executive Assistant, part-Project Manager, part-Business Whisperer.
- You'll support the CEO directly—helping keep projects on track, communications clear, documents sharp, and priorities focused. Expect a mix of scheduling magic, inbox triage, team coordination, lead generation, and creative admin work.
- Calendar and comms management (CEO's and team-wide).
- Prepping invoices, processing payroll, chasing payments.
- Formatting AI-generated documents (decks, proposals, contracts).
- Keeping files tidy in Google Drive.
- Monitoring progress across Slack, Milanote,
- Weekly lead list building & light sales research.
- Helping keep social media aligned with brand voice.
- Acting as the CEO's second brain.
- You're calm under pressure, great at writing, obsessive about detail, and love bringing order to chaos.
- You spot things before they become problems.
- You love tech, but more than that—you love using tech to make work smoother.
- You've supported a founder or senior leader in a fast-moving team before. Maybe you've dabbled in operations, social media, or light sales.
- You've probably made someone say, "How did you do all this already?"
- The vibe? Smart but unpretentious. Quirky but on point. We love building things that last, doing work that matters, and creating positive-sum outcomes.
- You'll be joining a Great Place to Work certified team that values candor, clarity, and craft.
- Creating better systems.
- Helping a CEO avoid burnout.
- Turning AI-generated ideas into polished outputs.
- Chasing—and hitting—team KPIs.
- Calendar, inbox & files that just work.
- Accurate, timely invoices and payroll.
- Useful leads sourced weekly.
- Clear progress updates across key projects.
- Fully remote from the Philippines.
- Flexible hours (sync with CEO in US Central Time).
- Full-time, Monday–Friday.
- Permanent Work-from-home setup
- Company-provided equipment
- Secondary Wi-Fi Modem
- 21 Leave Credits Annually - Leave benefits begin on Day 1.
- 100% conversion of UNUSED leave credits
- HMO on Day 1
- 13th Month Pay
- Monthly Gift Voucher
- Milestone Tokens (Birthday/Anniversary/Christmas).
- A Life Beyond the Screen #WorkLifeBalance.
- Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as town-hall with prizes.
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