Executive Assistant to Chief Executive Officer

2 weeks ago

Quezon City, National Capital Region, Philippines PFV Human Resources Consulting Full time $104,000 - $130,878 per year

The ideal candidate for this position will excel if they can keep their calm in a high pressure environment providing full assistance to the executives by undertaking administrative & support duties. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail oriented and a creative problem solver.

JOB DUTIES AND RESPONSIBILITIES

  • Record and maintain the executive's appointment schedule by planning, scheduling, and organizing meetings, conferences, teleconferences, and travel.
  • Organize meetings and assemblies by coordinating and monitoring reservations and other related matters.
  • Assist in the executive's day-to-day needs.
  • Keep an organized record of documentation signed by the executive.
  • Prepare travel itineraries, secure visas and travel documents, hotels, secure travel tickets or transportation requirements of executives for business trips. Facilitate seat reservations, check in and other special requirements.
  • Facilitate renewals and secure all necessary documentation and IDs for the executive.
  • Facilitates travel agency billings.
  • Acts as liaison between executives and other department heads and managers.
  • Review and organize all documents for the approval of the executives.
  • Monitor and upkeep inventory of supplies and equipment.
  • Facilitate international travel for the company.
  • Prepare payments, reimbursements, cash advances and liquidations of the executive office.
  • Handle incoming and outgoing communications.
  • Coordinate with other subsidiaries as needed.
  • Perform other tasks and activities assigned.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

  • Work is normally performed in a typical interior/office work environment. (ON-SITE SETUP IN BALINTAWAK, QC) - This is not a VA role
  • Work hours follow the Executive's schedule.
  • Occasionally must do field work or travel.
  • Reachable 24/7 (not necessarily available, only if there are urgent questions and concerns)

QUALIFICATIONS

  • Bachelor's Degree
  • With at least 3 years' relevant experience in office administration, supporting executive level.
  • Willing to work ON-SITE in Balintawak, Quezon City
  • With understanding of corporate terminologies
  • Knowledgeable in providing effective administrative and personal support.
  • Excellent in record keeping and updating.
  • Proficient with Microsoft office, common social media apps, and use of the internet.
  • Knowledge of personalities relevant to business or fashion retail.
  • Excellent at planning and organizing.
  • Good written and verbal English communication skills, particular in business communication.
  • Good analytical skills and detail orientation
  • Very resourceful and efficient in delivering required work on time.
  • Able to use technologies/equipment used by the executive.
  • Fast learner.
  • Able to establish and maintain positive working relationships with others both internally and externally
  • Confident and positive attitude.
  • Strong work ethic and service orientation.
  • Adheres to need for high quality work output.

Salary: open depending on the experience and assessment

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