Executive Assistant

3 days ago

Quezon City, National Capital Region, Philippines TechGrove Consultancy Services Inc. Full time ₱400,000 - ₱600,000 per year

Hello TechStars

We are seeking a highly organized, proactive, and versatile Executive Assistant/Chief of Staff to provide direct support to the CEO and leadership team across multiple businesses, including IT, B2B wholesale, marketing, and events. The role combines executive-level support, project coordination, and strategic assistance to ensure smooth operations, effective communication, and timely execution of business initiatives.

Key Responsibilities:

  1. Executive & Administrative Support

  2. Manage the CEO's calendar, appointments, travel, and correspondence.

  3. Draft, review, and manage business communications, reports, and presentations.

  4. Serve as a gatekeeper, prioritizing requests and ensuring the CEO's time is optimized.

  5. Business & Project Management

  6. Coordinate and monitor key projects across multiple business units.

  7. Support in setting business priorities, tracking progress, and ensuring deadlines are met.
  8. Handle research and preparation of business proposals, contracts, and presentations.

  9. Liaise with cross-functional teams (IT, sales, marketing, operations) to align goals and deliverables.

  10. Operations & Process Management

  11. Oversee and improve administrative processes across the different businesses.

  12. Assist in budget tracking, financial reporting, and vendor coordination.

  13. Support HR-related functions, including recruitment coordination and team management.

  14. Marketing, Sales & Events Support

  15. Coordinate marketing campaigns, events, and client engagements.

  16. Assist in vendor negotiations, sponsorship arrangements, and event logistics.

  17. Monitor brand communications and ensure consistency across business units.

  18. Strategic & Analytical Support

  19. Prepare executive-level reports, dashboards, and business insights for decision-making.

  20. Research industry trends, competitor activities, and new business opportunities.
  21. Act as a sounding board and adviser to the CEO, providing insights and recommendations.

Qualifications:

  • Bachelor's degree in Business Administration, Management, Marketing, or related field.
  • Minimum of 5 years' experience as an Executive Assistant, Chief of Staff, or Business Manager.
  • Strong project management and organizational skills, with proven ability to manage multiple priorities.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office Suite, Google Workspace, and project management tools.
  • Experience in IT, B2B wholesale, marketing, or events management is highly preferred.
  • Ability to work independently, handle confidential information with discretion, and exercise sound judgment.

Work Schedule:

  • Onsite reporting
  • Monday to Friday; flexible working hours

Salary Package:

  • Basic Salary; negotiable depending on skills and work experience
  • HMO
  • Leave Credits

Job Type: Full-time

Pay: Php40, Php60,000.00 per month

Work Location: In person

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