Admin Ops Lead

2 weeks ago

Makati City, National Capital Region, Philippines Private Advertiser Full time ₱30,000 - ₱60,000 per year

Key Responsibilities:

  • Manage the effective scheduling, time management, and hiring of casual staff in line with operational needs.
  • Prepare and distribute daily rosters based on project resource requirements.
  • Coordinate and oversee staff inductions and training sessions to ensure readiness and compliance.
  • Review and approve casual staff timesheets accurately and on time.
  • Prepare and manage daily runsheets for truck drivers.
  • Maintain clear and consistent communication between the Project Management Team and Operations Team.
  • Update and manage the staff database with accurate and timely information.
  • Liaise professionally with external stakeholders to support smooth project execution.
  • Attend and actively contribute to weekly operations meetings.
  • Perform general administrative tasks, including documentation, data entry, and reporting.
  • Ensure adherence to company policies, procedures, and compliance requirements.

Education and Experience:

  • Bachelor's degree in Business Administration, Human Resources, Operations Management, or a related field preferred.
  • Minimum of 5-10 years of experience in operations coordination, workforce scheduling, or administrative support.
  • Experience managing casual or project-based staff is an advantage.

Skills and Competencies:

  • Strong time management and organizational skills with the ability to handle multiple priorities effectively.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook) and workforce management or scheduling tools.
  • Excellent communication and interpersonal skills for effective coordination with internal teams and external stakeholders.
  • Strong attention to detail and accuracy in maintaining staff data and preparing reports.
  • Ability to work independently with minimal supervision while maintaining a high level of professionalism.
  • Problem-solving skills with a proactive and flexible approach to work.
  • Knowledge of HR or operational compliance standards and company policies.

Other Requirements:

  • Willingness to attend meetings and support operations as needed.
  • Ability to adapt to changing project requirements and deadlines.
  • Demonstrated reliability, integrity, and commitment to team collaboration.

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