Assistant Operations Manager

3 days ago

Remote Metro Manila National Capital Region Philippines Global Hola Full time ₱80,000 - ₱120,000 per year

We are seeking an Assistant Operations Manager to support the operational functions of a growing boutique outsourcing company. This role involves coordinating cross-functional activities across recruitment, HR, and client-facing teams, ensuring operational efficiency, and supporting performance management initiatives. The ideal candidate is an organized, proactive professional with strong communication skills and a background in people and process management. This role reports directly to the CEO and works closely with the Operations Manager.

Work schedule

  • Overlapping schedule between Philippines and US Timezone
  • 40 hours a week

Responsibilities

  • Support the CEO in overseeing day-to-day operations and strategic initiatives
  • Collaborate with the Operations Manager on process oversight, reporting, and internal coordination
  • Coordinate with HR, recruitment, and client hiring managers to ensure seamless onboarding and alignment
  • Prepare and maintain operational reports, metrics, and dashboards to track team and business performance
  • Support and implement performance management processes, including feedback loops and improvement plans
  • Serve as a people manager, assisting with team supervision, workload distribution, and engagement initiatives
  • Identify opportunities for process improvements and propose system enhancements across departments
  • Document and update SOPs to ensure alignment and consistency in service delivery
  • Handle ad hoc operational tasks and special projects as needed

Qualifications

  • Bachelor's degree in Business Administration, Operations Management, Human Resources, or a related field
  • At least 3 years of experience in operations, project coordination, or HR/recruitment support roles
  • Strong understanding of performance management frameworks and operational reporting
  • Proven ability to coordinate with multiple stakeholders in a remote and multicultural environment
  • Excellent written and verbal English communication skills
  • Proficiency in Microsoft 365, Google Workspace, and project management tools (e.g., Notion, Trello, Asana)
  • Experience in the outsourcing, HR, or recruitment industry is highly preferred

Other requirements

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area

  • Operations Manager

    1 week ago

    Valenzuela, National Capital Region, Philippines Tough Mama Home and Kitchen Appliances Full time ₱30,000 - ₱90,000 per year

    Company DescriptionTOUGH MAMA, a brand of Cherenz Global Manufacturing, Inc., was founded to meet the need for quality home and kitchen appliances. With over thirty years of experience in the Philippines' small appliance industry, the company leverages its deep understanding of consumer habits and preferences. TOUGH MAMA provides a range of home and kitchen...

  • Executive Assistant

    3 weeks ago

    , Metro Manila, Philippines Wing Assistant Full time

    Please whitelist the domains "lever.co " and "hire.lever.co " with your email provider to make sure you get our emails. Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and...

  • Operations Manager

    3 days ago

    Hybrid, National Capital Region (Manila), , Philippines Infinit-O Full time ₱1,200,000 - ₱2,400,000 per year

    Infinit -O isn't just about business process optimization, we're about people. For over 20 years, we've been helping some of the world's fastest -growing companies in Financial Services, Healthcare, and Technology achieve multiple strategic advantages through data -driven solutions, high -performance teams, and cutting -edge technology. Our world -class Net...

  • Accounting Assistant

    3 weeks ago

    , Metro Manila, Philippines Wing Assistant Full time

    Overview Position: Accounting Assistant (CPA) – Remote Company: Wing Assistant Location: Remote (preferred in Manila, National Capital Region, Philippines) Schedule: US work hours (20-40 hours per week) Base pay range This range is provided by Wing Assistant. Your actual pay will be based on your skills and experience — talk with your recruiter to learn...

  • Sales Operations

    1 day ago

    Remote - Entire Philippines, National Capital Region, Philippines FIELDTRIP Hospitality Full time $18,000 - $60,000 per year

    Compensation: $1,500 – $5,000 USD/month base (depending on experience) + commissions for qualified leads that closeType: Full-time, Remote (must have overlap with PST business hours)Reports to: Revenue Operations Associate & Co-FounderABOUT FIELDTRIP:Fieldtrip is California's leading luxury short-term rental brand. We manage some of the state's most...

  • Medical Virtual Administrative Assistant

    3 days ago

    Remote - Metro Manila, National Capital Region, Philippines Global Hola Full time ₱1,200,000 - ₱2,400,000 per year

    We are seeking a detail-oriented and efficient Medical Scribe & Administrative Assistant to support aphysical therapy and integrative health practice. This role involves real-time scribing during patient procedures, creating and updating clinical documentation, and performing patient follow-up and administrative tasks. The ideal candidate will have prior...

  • Go High-Level Virtual Assistant

    3 days ago

    Remote - Metro Manila, National Capital Region, Philippines Global Hola Full time ₱1,500,000 - ₱3,000,000 per year

    We are seeking a detail-oriented and tech-savvy Go High Level Virtual Assistant to support a strategic accountability coach working with solo entrepreneurs. This role focuses on creating and maintaining systems within Go High Level to help deliver repeatable, scalable client packages. The ideal candidate has strong experience with Go High Level, a proactive...

  • Virtual Assistant

    3 days ago

    Makati, National Capital Region (Manila), , Philippines Booth and Partners Full time ₱15,000 - ₱30,000 per year

    OverviewCro Metrics is seeking a Virtual Assistant to provide administrative and operational support toour Growth Strategy and Business Development/Marketing functions. This role is essential tohelping our client -facing and revenue -generating teams run smoothly by ensuring meetings,travel, events, and day -to -day tasks are organized and executed with care...

  • Social Media Marketing Manager

    3 days ago

    Remote - Metro Manila, National Capital Region, Philippines Global Hola Full time $30,000 - $60,000 per year

    We are seeking a proactive and creative Social Media Marketing Manager to support a growing e-commerce business in the home décor industry, specializing in designer-made pillows, linens, and furniture. This role focuses on developing and executing social media strategies that elevate brand visibility, drive engagement, and build a loyal online community....

  • Non Voice Remote Assistant

    3 weeks ago

    National Capital Region, Philippines Cyberbacker Full time

    Responsibilities: Transcription: Review live or recorded calls to document key points and relevant details. Call Preparation: Compile daily call lists, meeting agendas, and essential materials to ensure all participants are adequately informed. Schedule Coordination: Arrange meetings with clients and team members, ensuring schedules align while managing...