General Virtual Assistant

5 days ago

Work from Home, Philippines Dynamic Offshore Pty Ltd Full time ₱35,000 - ₱55,000 per year

Position Title: General Virtual Assistant (Construction – AU Client)

Schedule: Monday – Friday, 9:00 am - 5:30 pm VIC, AU Time or 7:00 AM – 3:30 PM PH Time

Holiday to follow: VIC, AU Holidays

Workdays: Mon - Fri

Work Set-up: Work From Home

Work Details: Full-time

About the Role

Our client, a construction business based in Victoria, Australia, is seeking a proactive and detail-oriented General Virtual Assistant to support project administration, basic bookkeeping, estimating tasks, and social media management.

This role requires someone with strong Excel skills, excellent communication abilities, and the initiative to take ownership of tasks. Familiarity with the construction industry and an understanding of drawings (floor plans vs elevations) will be highly regarded. The role will evolve over time, with opportunities to take on more client-facing responsibilities and support with technology adoption (such as AI tools).

Key Responsibilities

1. General Administration

· Manage project documentation using Excel (linked spreadsheets, auto-populating sheets, etc.).

· Support project scheduling and coordination with MS Project and other MS Suite tools.

· Assist with daily business operations and administrative tasks.

· Conduct research to support decision-making, including evaluating tools and emerging technologies (e.g., AI).

2. Bookkeeping

· Perform basic bookkeeping tasks using MYOB.

· Support transition to Xero in the future, including data entry and reconciliation.

· Assist with accounts payable/receivable and expense tracking.

3. Estimating (Administrative Support)

· Review construction drawings (PDF format).

· Perform takeoffs and enter data into pre-designed Excel spreadsheets.

· Provide administrative support to estimating processes (not full design/estimating).

4. Social Media & Marketing Support

· Upload and schedule content on social media platforms.

· Assist with basic website content updates once launched.

· Ensure consistency of branding and messaging across channels.

Key Skills & Experience

· 2–3 years' experience in an administrative or virtual assistant role.

· Advanced Excel skills (linked sheets, formulas, auto-population, etc.).

· Familiarity with MS Project and Microsoft Office Suite.

· Excellent written and verbal English communication skills.

· Basic bookkeeping experience with MYOB; knowledge of Xero is a strong advantage.

· Construction industry knowledge, with the ability to understand floor plans vs elevation drawings.

· Forward-thinking, proactive, and able to work independently.

· Basic experience in social media content management.

Perks & Benefits:

· Company-provided desktop/laptop with back-up internet.

· HMO from day one.

· 15 Vacation + 5 Sick Leaves.

· Annual performance reviews.

· Employee loan facilities.

· Fun company events with prizes and recognition.

Job Type: Full-time

Pay: Php35, Php55,000.00 per month

Benefits:

  • Company Christmas gift
  • Company events
  • Free parking
  • Health insurance
  • Life insurance
  • On-site parking
  • Work from home

Application Question(s):

  • How much would your asking salary package (PHP) be?

Experience:

  • ability to understand floor plans vs elevation drawings: 2 years (Required)
  • Advanced Excel skills : 2 years (Required)
  • administrative or virtual assistant role (AU Client): 2 years (Required)
  • MYOB and Xero: 2 years (Required)

Work Location: Remote

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