Legal Secretary

3 days ago

Makati City, National Capital Region, Philippines SyCip Salazar Hernandez & Gatmaitan Full time

Job Functions:

  1. Answer, screen, and refer phone calls to the party concerned, make outgoing calls for superiors;
  2. Receive and sort incoming mails, referring to superiors those requiring attention;
  3. Route or deliver (if necessary) outgoing mails, communications, reports, and other materials, and return borrowed records;
  4. Arrange and keep appointment and hearing schedules and due dates for filing in court and remind superiors of these, and attend to changes in schedules as necessary and as required;
  5. Assist in preparing reports and correspondences such as notices/agenda/minutes of meetings, certificates, affidavits, letters, motions for extension, annexes/exhibits to pleadings;
  6. Scan documents for attachment to e-mail to be sent out by superiors;
  7. Take dictation and transcribe shorthand notes;
  8. Provide complete and accurate information on all forms that are submitted to units/departments for processing;
  9. Facilitate processing and payment of phone bills by tracking calls, providing all required information for calls made by their respective lawyer-bosses;
  10. Coordinate with Administrative Assistants on billings and account receivables;
  11. Make reservations for venue/equipment and prepare other requirements (sufficient printed copies, etc.) for meetings.

For partners' secretaries:

  1. Perform billing and billing-related functions;
  2. Submit bill/reimbursements for payment to the Accounting Manager for processing;
  3. Maintain information and documents for regular use: IBP no., PTR, CTC, Roll no., MCLE no., CPA accreditation no. and other personal information (plate no., insurance policy dates, and the like).

Qualification Guides:

Education: Graduate of any business course

Experience: With at least one year related work experience

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