Administrative Assistant

6 days ago

Manila, National Capital Region, Philippines Staff4Me Full time ₱200,000 - ₱250,000 per year

We are seeking a highly professional and proactive Administrative & Marketing Assistant to support the day-to-day operations of our founder, Cherise. This is a client-facing, part-time position ideal for someone who thrives in a dynamic environment and can confidently manage high-touch communications, light prospecting, and marketing coordination

Responsibilities

Administrative & Scheduling Support

  • Manage calendars and schedule meetings with clients, prospects, and vendors.
  • Send follow-up emails and make light follow-up calls to confirm meetings or check in with warm leads.
  • Maintain contact records and update simple CRM entries (training provided).

Marketing & Research

  • Conduct research for upcoming conferences and speaking opportunities.
  • Coordinate follow-ups and outreach after events or webinars.
  • Help manage and schedule social media content (primarily LinkedIn and Facebook).
  • Assist with formatting newsletters, outreach messages, and presentations.

Sales & Client Engagement

  • Support outreach to new and existing contacts, including warm prospecting.
  • Prepare email drafts and conversation prompts for Cherise's review.
  • Represent the Clients professionally through email and phone communication.
  • Proactively identify new visibility and client engagement opportunities.

Work Schedule- Monday to Friday 9am - 1pm CST

Qualifications

  • 2+ years of experience in a professional administrative, marketing, or client-facing role.
  • Familiarity with financial services, insurance, retirement planning, or Medicare/long-term care is a strong plus.
  • Basic graphic design skills using Canva or similar tools.
  • Experience with CRMs such as HubSpot, Zoho, or comparable platforms.
  • Familiarity with email marketing tools like Mailchimp, Constant Contact, or similar systems.

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