admin & office coordinator manager

1 day ago

Mandaluyong City, National Capital Region, Philippines Wellpro Biomedical Inc. Full time

Job Summary

The Admin & Office Coordinator (Manager) is responsible for ensuring the smooth

operation of daily office functions, maintaining internal systems, managing office supplies,

and supporting company documentation and compliance requirements. In addition, the

role includes key responsibilities in logistics and delivery operations such as coordinating

dispatch schedules, assigning drivers and routes, and supervising order fulfillment using

the company's IT system. This position plays a central role in supporting both

administrative and delivery operations for the organization.

Key Responsibilities

Office and Administrative Support

  • Maintain organized filing systems (digital and physical) and oversee the general

upkeep of the office

  • Monitor office and pantry supply levels and process purchase requests with

approved vendors

  • Manage inbound and outbound communication (calls, emails, couriers) and office

coordination

  • Schedule meetings and provide logistical support for management and internal

teams

  • Prepare basic reports, letters, and office correspondence

Document and Compliance Coordination

  • Assist in the preparation of business permits, registration renewals, and company

documentation

  • Support in the tracking of company licenses, internal memos, and HR paperwork

  • Coordinate with accounting/bookkeeping partners for required documents and

compliance

Delivery and Logistics Coordination

  • Use the IT system to track, monitor, and manage order deliveries

  • Supervise daily delivery schedules and ensure timely dispatch of orders

  • Assign delivery routes and tasks to drivers based on delivery locations and urgency

  • Coordinate with delivery drivers and customers to resolve any fulfillment issues

  • Prepare and update delivery records and route assignments for reporting

Internal Coordination and Support

  • Assist in tracking staff attendance, leave forms, and HR-related documentation

  • Coordinate with other departments for internal requests and information sharing

  • Provide back-up support to other admin or logistics team members when needed

Job Type: Full-time

Pay: Php20, Php45,000.00 per month

Benefits:

  • Health insurance
  • Paid training

Work Location: In person

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