Non Catalog Procurement Assistant Manager

JOB SUMMARY

The Non-Catalog Procurement Assistant Manager is responsible for the strategic and efficient sourcing of a wide range of unique and non-standard goods and services to meet the diverse needs of internal departments. This role involves leading the full procurement lifecycle for non-catalog requests, from understanding complex requirements and managing the tendering process to negotiating favorable Purchase Orders and fostering strong relationships with a diverse supplier base. The incumbent will also focus on ensuring quality, cost-effectiveness, and compliance, while mentoring junior team members and driving continuous improvement within the non-catalog procurement function.

RESPONSIBILITIES

Strategic Non-Catalog Sourcing & Tendering

● Lead the sourcing process for unique, non-standard, and complex non-catalog requirements.

● Collaborate with various internal departments to thoroughly understand their specific and often varied needs.

● Analyze market trends and identify potential qualified suppliers for diverse non-catalog categories.

● Manage the tendering process for non-catalog items and services, including RFQs and RFPs.

● Ensure non-catalog procurement aligns with departmental needs, quality standards, and budget constraints.

Non-Catalog Contract & Supplier Management

● Negotiate favorable commercial terms and establish Purchase Orders and agreements for non-catalog items and services.

● Monitor supplier performance for non-catalog orders, focusing on quality, delivery, and cost-effectiveness.

● Address and resolve supplier issues related to non-catalog orders and agreements.

● Develop and maintain strong relationships with key non-catalog suppliers across different categories.

● Identify and implement process improvements to enhance efficiency and value in non-catalog procurement.

Internal Stakeholder & Vendor Collaboration

● Build and maintain effective working relationships with diverse internal stakeholders and non-catalog vendors.

● Proactively gather feedback from internal departments on non-catalog procurement experiences and supplier performance.

● Serve as a point of escalation for complex non-catalog procurement issues and facilitate resolution.

QUALIFICATIONS

● Must possess at least a Bachelor's/College Degree preferably in Supply Chain Management, Business Administration, Engineering, or a related field.

● At least three (3) years of progressive experience in procurement, with a strong focus on managing the end-to-end procurement to payment (P2P) process and overseeing diverse non-catalog purchases.

● Demonstrated in-depth understanding of the procurement to payment (P2P) lifecycle, including requisitioning, sourcing, purchase order creation, receiving, and payment processing, with experience in identifying and implementing process improvements.

● Familiarity with a variety of financial management concepts, business practices, and procedures relevant to procurement, cost control, and corporate administration.

● Proven experience in developing, implementing, and overseeing strategic sourcing initiatives, cost reduction strategies, and business efficiency improvements within procurement.

● Experience working with or contributing to the development of business, workforce, and strategic plans for a department or organization, particularly within the procurement function.

● Strong ability to build and maintain effective working relationships with key clients, suppliers, colleagues, and other stakeholders both within and outside the organization.

● Hands-on proficiency in using office productivity tools such as Excel, G-Sheets, and the G-Suite for data analysis, reporting, and communication.

● Excellent communication (both verbal and written in English), negotiation, interpersonal, and project management skills.

● At least three (3) years of experience in people management, including coaching, mentoring, and guiding team members.