Procurement Assistant

2 weeks ago

Pasay, National Capital Region, Philippines SMDC Full time

KEY RESPONSIBILITIES

  • Record and monitor Purchase Requisitions (PR) received from the managed Condominium Corporations (Condo Corps).
  • Assist in the creation, processing, review for accuracy, tracking, and monitoring of purchase orders for on-time delivery.
  • Coordinate with the Technical Support Group (TSG) for the evaluation of specifications and/or terms of reference (TOR) stated in the PR.
  • Research and identify potential suppliers/vendors and maintain a comprehensive, up-to-date supplier database.
  • Solicit and collect price quotations from accredited bidders based on the submitted PR.
  • Negotiate with chosen bidders to secure the best and final prices.
  • Prepare the Abstract of Bids (AOB) based on consolidated/validated quotations.
  • Monitor the complete approval and release of the AOB and Purchase Order (PO) from the GPMC Head Office.
  • Maintain accurate and organized procurement records, contracts, and supporting documentation.
  • Help ensure strict compliance with company procurement policies and relevant regulatory requirements.
  • Monitor and update inventory levels and assist in conducting regular stock counts.
  • Coordinate with relevant departments and Property Management Offices (PMO) for urgent/emergency material or service requirements.
  • Prepare various reports, notes, and summaries as needed for the Procurement Manager.
  • Provide general administrative support to the procurement team.

QUALIFICATIONS

  • Bachelor's Degree in Business Management or any related course
  • With at least one year of relevant work experience
  • MS Office Proficient (Word, Excel, PowerPoint)
  • Good interpersonal skills
  • Keen to details

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