Administrator/ Personal Assistant

3 days ago

Makati City, National Capital Region, Philippines AIS Australia Full time ₱20,000 - ₱480,000 per year

We are looking for a high-performing Administrator/Personal Assistant to support an Australian client. This role requires a strong administrative experience, excellent English communication skills, and be confident using platforms like ServiceM8, Microsoft Office, Xero, and Bright HR/Safe. Skills in IT support and drawing software's like Sketchup are also welcomed.

Key Responsibilities:

  • Manage job bookings, scheduling, and follow-ups through ServiceM8
  • Prepare and update quotes, work orders, and invoices
  • Assist with basic bookkeeping tasks, expense tracking, and reconciliation using Xero
  • Handle email correspondence, calendar scheduling, and meeting coordination team onboarding, leave tracking, and document management via Bright HR and Bright Safe
  • Maintain and update company documents, templates, and spreadsheets using Microsoft Word, Excel, and Outlook
  • Assist in implementing and monitoring safety and HR processes
  • Coordinate between site teams and office operations, ensuring smooth workflow and communication
  • Support ad hoc administrative tasks and provide personal assistance to the Managing Director

Qualifications & Experience:

  • Experience using ServiceM8, Xero, and/or similar business platforms
  • Familiarity with Bright HR / Bright Safe or similar HR/safety systems (advantageous)
  • High attention to detail and excellent organisational skill

Job Type: Full-time

Pay: Php35, Php40,000.00 per month

Benefits:

  • Work from home

Application Question(s):

  • How many years as an Administrator/Personal Assistant or similar role do you have?
  • Do you have hands-on experience on ServiceM8, XERO or similar business platforms?

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