Executive Assistant

15 hours ago

Taguig, National Capital Region, Philippines Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI) Full time $30,000 - $60,000 per year

The Executive Assistant provides high-level administrative support to senior executives, ensuring seamless management of their calendars, travel arrangements, and email correspondence. This role requires exceptional organizational skills, discretion, and the ability to work across multiple time zones in a fast-paced, global environment.

Key Responsibilities:

Calendar Management:

Proactively manage and maintain complex executive calendars, scheduling meetings, appointments, and events across different time zones.

Prioritize and adjust schedules based on business needs and urgencies.

Coordinate internal and external meetings, ensuring all necessary materials and logistics are in place.

Travel Coordination:

Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries.

Handle visa applications, travel documentation, and expense reporting.

Troubleshoot last-minute travel changes and ensure smooth travel experiences.

Email & Communication Management:

Monitor, filter, and respond to emails on behalf of executives as needed.

Organize and prioritize incoming correspondence, flagging urgent matters for executive attention.

Draft professional emails, memos, and reports.

Global Executive Support:

Serve as a primary point of contact for executives across different regions and time zones.

Liaise with internal teams, clients, and external stakeholders on behalf of executives.

Prepare presentations, reports, and confidential documents as needed.

Manage special projects and handle ad-hoc administrative tasks efficiently.

Minimum Qualifications:

  • Bachelor's degree or equivalent experience strongly preferred.
  • At least 2-3 years of executive assistant experience supporting high-level executives.
  • Proven ability to handle confidential information discreetly in a diplomatic manner.
  • Unflappable, flexible, and can overcome a learning curve quickly.
  • Extremely strong communication skills on multiple platforms and mediums (email, text, in person, videocalls, etc.).
  • Excellent presentation skills with familiarity in InDesign, Canva Mural/Miro, and/or Smartsheet an advantage.
  • Tech savvy and familiar working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, WebEx,Zoom, etc.
  • Ability to work across multiple time zones.

  • Senior Marketing Executive

    2 weeks ago

    Taguig, National Capital Region, Philippines Icon Executive Search Asia Full time ₱600,000 - ₱840,000 per year

    Position SummaryThe Senior Marketing Executive will lead the development and execution of marketing strategies to strengthen brand visibility, drive customer growth, and increase market share and revenue across assigned product lines.Key ResponsibilitiesTrack and analyze key growth drivers such as active customer growth, cross-selling ratios, customer...

  • Executive Assistant

    5 days ago

    Taguig, National Capital Region, Philippines Sutherland Full time ₱250,000 - ₱500,000 per year

    Company Description Sutherland is seeking an attentive and goal-oriented person to join us an Executive Assistant. We are a group of driven and hard-working individuals. If you are looking to build a fulfilling career and are confident you have the skills and experience to help us succeed, we want to work with you Job Description As an Executive Assistant,...

  • Executive Assistant

    5 days ago

    Taguig, National Capital Region, Philippines Sutherland Full time ₱250,000 - ₱500,000 per year

    Company Description Sutherland is seeking an attentive and goal-oriented person to join us an Executive Assistant. We are a group of driven and hard-working individuals. If you are looking to build a fulfilling career and are confident you have the skills and experience to help us succeed, we want to work with you Job Description As an Executive Assistant,...

  • executive assistant

    5 days ago

    Taguig, National Capital Region, Philippines Ella DL Beauty Inc. Full time ₱480,000 per year

    WE'RE HIRINGOnsite | BGC, TaguigFull-timeWe're expanding our team and looking for passionate, skilled professionals to grow with us. If you're ready for your next big career move, explore our open roles below and find where you fit best.EXECUTIVE ASSISTANTBe the right hand to leadership. We're hiring an executive assistant to provide top-level support and...

  • Executive Assistant

    5 days ago

    Taguig, National Capital Region, Philippines PeopleMatter PH Full time $40,000 - $60,000 per year

    We're looking for a highly organized and competitiveExecutive Assistantto provide comprehensive administrative and operational support. The ideal candidate has a strong background in executive-level coordination and experience working with global stakeholders.Key Responsibilities:Provide end-to-end executive support including calendar management, travel...

  • Executive Assistant

    2 weeks ago

    Taguig, National Capital Region, Philippines Borakay Kite Villas Full time ₱360,000 - ₱720,000 per year

    Executive Assistant - Lifestyle Management FirmAre you an experienced Executive Assistant who thrives in fast paced environments and enjoysmanaging both business and lifestyle needs? Do you have the discretion, organizational skills, and adaptability to support executives at the highest level?We are a Lifestyle Management firm seeking a proactive & polished...

  • Executive Assistant

    5 days ago

    Taguig, National Capital Region, Philippines NGC Mineral Resources Corporation Full time ₱2,400,000 - ₱2,880,000 per year

    Position Title: Executive AssistantJob OverviewWe are seeking a highly competent and dependable Executive Assistant to provide comprehensive support to top management. This role requires strong business acumen, exceptional English communication skills, and the ability to operate efficiently in an international, fast-paced environment.Key...

  • Executive Assistant

    2 weeks ago

    Taguig, National Capital Region, Philippines Ella DL Beauty Inc. Full time ₱360,000 - ₱480,000 per year

    WE'RE HIRINGOnsite | BGC, TaguigFull-timeWe're expanding our team and looking for passionate, skilled professionals to grow with us. If you're ready for your next big career move, explore our open roles below and find where you fit best.EXECUTIVE ASSISTANTKeep it organized. Keep it moving.We're looking for an executive assistant who thrives in a fast-paced...

  • Executive Assistant

    14 hours ago

    Taguig, National Capital Region, Philippines The Aivee Group Full time ₱1,200,000 - ₱3,600,000 per year

    We are seeking a highly skilled, proactive, and detail-orientedExecutive Assistantto provide strategic and administrative support to our CEO & COO.This role is perfect for an organized professional who thrives in a high-energy, fast-paced corporate environment and is eager to make a meaningful impact.As theExecutive Assistant, you will be a trusted partner...

  • Executive Assistant

    16 hours ago

    Taguig, National Capital Region, Philippines Sun Life Global Solutions – Philippines Full time ₱1 - ₱2 per year

    Job OverviewWe are seeking an experienced Administrative Assistant to provide high-level support to our executive team. This role focuses on managing daily administrative needs, with a strong emphasis on calendar management and executive support.Key ResponsibilitiesManage complex executive calendars, including scheduling meetings, coordinating with internal...