Management Support Specialist

11 hours ago

Manila, National Capital Region, Philippines Klaiya Full time ₱25,000 - ₱50,000 per year
Summary:

The Management Support Specialist provides comprehensive administrative and operational support to management teams, ensuring efficient and effective workflow. This role requires strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. The ideal candidate is detail-oriented, adaptable, and capable of handling confidential information with discretion.

Responsibilities:

Administrative Support:
  • Manage and maintain executive calendars, schedule appointments, and coordinate meetings.
  • Prepare and organize documents, presentations, and reports.
  • Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
  • Arrange travel itineraries, including flights, accommodations, and transportation.
  • Maintain and organize filing systems, both electronic and physical.
  • Process expense reports and track budgets.
  • Take and distribute meeting minutes.
  • Coordinate and organize company events.
Project Support:
  • Assist in the planning and execution of projects, ensuring deadlines are met.
  • Track project progress and provide regular updates to management.
  • Gather and analyze data to support decision-making.
  • Assist in the creation of project documentation.
  • Communication and Coordination:
  • Serve as a liaison between management and other departments or external stakeholders.
  • Communicate effectively with all levels of the organization.
  • Prepare and distribute internal communications.
  • Maintain confidentiality of sensitive information.
Operational Support:
  • Assist in the development and implementation of office policies and procedures.
  • Order and maintain office supplies.
  • Troubleshoot office equipment issues.
  • Assist with onboarding of new employees.
  • Assist with any other tasks assigned by management.
Qualifications:
  • Bachelor's degree in business administration or a related field (preferred).
  • Proven experience in an administrative support role, preferably supporting senior management.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • Ability to handle multiple tasks and prioritize effectively.
  • Strong attention to detail and accuracy.
  • Ability to maintain confidentiality.
  • Experience with project management software is a plus.
Skills:
  • Calendar Management
  • Meeting Coordination
  • Document Preparation
  • Travel Arrangements
  • Expense Reporting
  • Project Coordination
  • Communication Skills
  • Problem-Solving
  • Time Management
  • Proficiency in common office technologies.
Benefits:

  1. Free device program
  2. Excellent company culture
  3. Employee Stock Option Program
  4. Work with local & international brands
Brand We've worked with:

Nestle | Unilever | P&G | URC | Coca-Cala | Monde Nissin | Del Monte

Mega Prime Food | Xiao Mi | Infinix | Unilab | Lock&Lock | Anker | Huawei

  • IT Support Specialist

    11 hours ago

    Manila, National Capital Region, Philippines V360 Global Solutions, Inc Full time ₱100,000 - ₱120,000 per year

    IT Support Specialist– Elevate Healthcare Technology, 100% RemoteDo you thrive in fast-paced environments, love tackling tech challenges, and want to advance healthcare technology? If you have experience as an IT Support Specialist, IT Generalist, Technical Support Officer, Systems Administrator, Helpdesk Analyst, Network Support Technician, Desktop...

  • ArchiCAD Specialist

    2 days ago

    Manila, National Capital Region, Philippines Support Studios Manila Full time ₱30,000 - ₱45,000 per year

    We're Hiring ArchiCAD Specialist / ArchitectLocation: Mandaluyong City, Philippines (Full Onsite | Philippines-Based)Work Hours: Monday to Friday, 8:00 AM – 5:00 PMUp to 45K (depending on experience)Full-Time | Immediate HiringAre you an ArchiCAD expert or architect with a passion for precision and design excellence? Join our dynamic team and...

  • TSR II/ Database Operations Specialist

    1 week ago

    Manila, National Capital Region, Philippines Focus Support Associates Full time ₱35,000 per year

    We are looking for a TSR II/ Database Operations Specialistto join our growing team. This role requires a balance of technical troubleshooting and database operations expertise, supporting both internal teams and global stakeholders. You will be the go-to person for technical escalations, SQL queries, and database monitoring while ensuring smooth...

  • Marketing Support Specialist

    1 week ago

    Manila, National Capital Region, Philippines Remote Workmate Pty Ltd Full time ₱480,000 - ₱600,000 per year

    This is a remote position.Marketing Support Specialist – Martech & Loan Officer EnablementFull-Time | 40 hours per week, 8 hours per dayStarting offer: Php 50,000 per month (negotiable)Working hours: 8:00 AM to 5:00 PM EST or based on client needsRemote – Candidates based in the Philippines preferredReady to Apply?If this opportunity excites you and your...

  • Medical Support Specialist

    1 week ago

    Manila, National Capital Region, Philippines 247 DDCT Full time ₱320,000 - ₱480,000 per year

    Job Summary:The Medical Support Specialist / Psychiatric Clinical Assistant is responsible for managing patient communication, supporting providers, and ensuring smooth administrative and clinical operations. This role involves handling patient correspondence, coordinating authorizations and referrals, assisting with documentation, and managing medication...

  • Support Specialist

    4 days ago

    Manila, National Capital Region, Philippines Salt Full time ₱900,000 - ₱1,200,000 per year

    Salt is seeking a 'Support Specialist'to join our Focused Services team, providing world-class customer support and ensuring exceptional service delivery. This role offers a unique opportunity to contribute to a fast-growing, international organization while working in a collaborative and dynamic environment.The ideal candidate is a technically proficient,...

  • Customer Support Specialist

    1 week ago

    Manila, National Capital Region, Philippines 247 DDCT Full time ₱240,000 - ₱360,000 per year

    We are seeking a highly organized and proactive Customer Support Specialist to support our healthcare operations team with patient intake, follow-ups, and communication management. This role involves regular interaction with patients, healthcare providers, and insurance companies through inbound and outbound calls. The ideal candidate will have excellent...

  • Operations Support Specialist

    2 days ago

    Manila, National Capital Region, Philippines CRYOPDP Full time ₱250,000 - ₱450,000 per year

    CRYOPDP, now part of DHL Supply Chain, has been dedicated to finding solutions for the transport of time - and temperature-sensitive products in the life science and healthcare industries for more than 25 years. CRYOPDP covers more than 220 countries and territories and the entire temperature-controlled supply chain: packaging, pick pack kit preparation,...

  • Operations Support Specialist

    2 days ago

    Manila, National Capital Region, Philippines CRYOPORT SYSTEMS Full time ₱1,500,000 - ₱3,000,000 per year

    CRYOPDP, now part of DHL Supply Chain, has been dedicated to finding solutions for the transport of time - and temperature-sensitive products in the life science and healthcare industries for more than 25 years. CRYOPDP covers more than 220 countries and territories and the entire temperature-controlled supply chain: packaging, pick pack kit preparation,...

  • Technical Support Specialist

    1 week ago

    Manila, National Capital Region, Philippines OutForce Inc. Full time ₱800,000 - ₱1,200,000 per year

    Job SummaryWere seeking a motivated and customer-focused Customer Support Specialist, to join our friendly team.This role is all about problem solving and ensuring our customers satisfaction, making it an ideal opportunity for those with excellent communication and interpersonal skills. As a member of our team, youll be the first point of contact for our...