Business Transformation Associate

5 days ago

Ayala Alabang, National Capital Region, Philippines Filinvest Group Full time

Filinvest Company- Filinvest Hospitality Corporation

Job Description

PROCESS GOVERNANCE & STANDARDIZATION

  • Repository Stewardship Update and organize the process library, ensuring documents are current and easily searchable.
  • Template Compliance Format SOPs and flowcharts to standard, reducing re-work for approvers.
  • Approval Tracking Monitor document status, prompting stakeholders to keep cycles moving.
  • Audit Pack Preparation Assemble evidence packets, enabling swift responses to audit queries.
  • Process KPI Dashboard Maintenance Refresh metrics in governance dashboards, supporting data driven oversight

CHANGE ENABLEMENT & ALIGNMENT

  • Training Logistics Schedule sessions, manage invitations, and capture attendance, maximizing learner participation.
  • Communication Production Draft newsletters and updates that keep stakeholders informed and engaged.
  • Feedback Capture Collate survey results and user comments, supplying clear insights to project leads.
  • Action-Item Monitoring Track follow-ups from change-agent huddles, ensuring commitments stay visible.
  • Knowledge-Base Curation Publish FAQs and tip sheets, boosting first-call resolution.

TRANSFORMATION PROJECT PARTNERSHIP

  • Data Collection Gather process-performance data and prepare trend analyses for review meetings.
  • Workshop Support Organise materials and take notes during Kaizen events, freeing facilitators to focus on content.
  • CI Register Oversight Update status and due dates, keeping improvement pipelines transparent.
  • Charter Documentation File completed improvement charters, maintaining an accurate history of initiatives.
  • Best-Practice Sharing Post bite-sized insights on internal channels, encouraging peer learning

CONTINUOUS IMPROVEMENT & CAPABILITY BUILDING

  • RAID Log Maintenance Record risks, actions, issues, and decisions with precision, safeguarding project memory.
  • Status Report Consolidation Compile weekly updates into concise steering packs, enabling informed governance.
  • Budget Tracking Monitor purchase orders and actuals, alerting leads to emerging variances.
  • Event Coordination Arrange logistics for workshops and vendor demos, ensuring sessions run without friction.
  • Version Control Management Keep project documentation neatly versioned, preserving a single source of truth.

Qualification

  • 02 years in an internship or entry-level role involving project coordination, data handling, or process documentation.
  • Bachelors degree (completed or final year) in business, engineering, or information field
  • Certificate in Process Improvement or Project Coordination. (advantage)

Certifications & Licenses

  • Lean Six Sigma Yellow Belt
  • BPMN 2.0 Foundation Badge (advantage)
  • Agile Fundamentals (ICAgile/Scrum Foundation (advantage)

Relevant Trainings

  • Office & Collaboration Tools Masterclass (SharePoint, Teams, Smartsheet)
  • Basic Data Analytics (Excel / Power Query)
  • Business Writing & Stakeholder Communication

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