Executive Administrative Assistant

Teamified works with top enterprises and digital native businesses in Australia helping them build their remote teams in India, Philippines and Sri Lanka. We pride ourselves with hiring great teams to work on exciting game changing technology. Teamified currently has 200+ engineers, testers, product managers etc. working across 20+ partners. We focus on uplifting the way organisations build and manage their remote teams through great working relationships, trust, integrity, culture and hiring processes. Additional to this we are building our own technology product offerings. We strive to deliver the best outcomes for our customers, our partners and our people.

Client Description:

Our Client is a fast-moving, high-impact advisory firm specializing in partnership strategy and ecosystem enablement. They work with growth-stage and established companies to help them scale their partnerships effectively. Their team thrives on execution, ownership, and driving results.

Key Responsibilities:

Executive & Administrative Support

• Assist in preparing client proposals and engagements, ensuring they align with brand and content guidelines. Critical
• Manage the Directors' calendars, scheduling meetings, prioritizing tasks, and ensuring time is effectively allocated. Critical
• Organize travel arrangements, including flights, accommodation, and itineraries. Draft and proofread emails, reports, contracts, and client communications.
• Conduct online research and data collection for client projects.

Project & Operations Management

• Set up and manage client projects in Asana, tracking tasks and deadlines.
• Generate client progress reports and draft invoices.
• Assist in the preparation and refinement of internal company procedure Marketing & Outreach Support
• Utilize HubSpot for CRM management, contact tracking, and
• Utilise LinkedIn for targeted outbound messaging.
• Create visually appealing documents, presentations, and graphics using Canva.
• Assist with marketing automation tools and outbound email/message campaigns.
• Help coordinate and track marketing activities, including LinkedIn outreach and email campaigns.

Tech & Systems Management

• Maintain and organize company files and documentation within Google Workspace (Docs, Sheets, Slides, Drive).
• Assist in implementing new marketing tech tools to improve efficiency and workflow.

Skills & Experience Required

Must-Have Skills:

• Minimum 4+ years experience in an administrative, executive assistant, or similar role.
• Project management experience: Asana experience preferred
• CRM experience (Hubspot preferred) for managing contacts and outbound messaging.
• Google Workspace (Docs, Sheets, Slides, Gmail, Drive) competence.
• Canva skills for content creation and light design work.
• Marketing tech tools knowledge (email automation, CRM integrations, LinkedIn outreach).
• Strong written and verbal communication skills in English.
• Ability to work independently, manage remote tasks, and take ownership of responsibilities.
• Strong attention to detail, organization, and project management skills (Asana preferred).

Personality & Work Style

• Ownership Mindset – You take initiative and get things done.
• Fun & Easy to Work With – We value culture, so you should be personable and adaptable.
• Highly Organized – You thrive on structure and keeping tasks on track.
• Tech-Savvy – You quickly learn and work with new tools.
• Works Well Remotely – You're proactive

Benefits:

• 13th Month Pay
• HMO
• Leave Benefits

If you possess the required skills and are eager to contribute to our team's success, we encourage you to apply for this exciting opportunity. Apply now