Executive/ Administrative Assistant

1 day ago

Manila, National Capital Region, Philippines Unlock HBA Full time $40,000 - $60,000 per year

This is a remote position.

Virtual Rockstar is hiring an Executive/ Administrative Assistant on behalf of one of our valued pediatric therapy partners. This role will provide high-level administrative and operational support to the leadership team of a family-owned practice dedicated to helping children thrive.

About Our Client's Practice

Our client is a family-owned pediatric therapy practice offering occupational, physical, and speech therapy services to children from birth through age 21. Their mission is rooted in compassion, integrity, and a passion for helping children with developmental challenges live their very best lives. Guided by strong values of Compassion, Growth, Integrity, Teamwork, Perseverance, and Service, they take a neuro-affirming, child-led approach to care.

Responsibilities

Executive Support

  • Manage email and calendars for leadership, ensuring smooth scheduling and timely follow-up.

  • Assist with general administrative tasks, correspondence, and project organization.

Human Resources Support

  • Post job listings and respond to applicants.

  • Assist with scheduling interviews and coordinating candidate communication.

  • Support the creation and updating of employee review forms and standard operating procedures (SOPs).

  • Manage onboarding of new employees, including obtaining new hire documents, supporting training schedules, and preparing materials.

  • Assist with credentialing of new clinicians.

  • Keep employee files current and organized.

Operations & Marketing

  • Assist with website updates (WordPress).

  • Contribute to social media and blog content creation.

  • Help with payroll processes and audit paysheets.

Data & Financial Support

  • Enter and track deposits in spreadsheets.

  • Maintain and update practice statistics and reports.

Requirements

  • Proven experience in executive or administrative support, preferably in a healthcare or therapy-related setting.

  • Highly detail-oriented and organized — someone who thrives on accuracy and consistency ("Type A" personality welcome).

  • Strong proficiency in Microsoft Excel and other Microsoft 365 tools.

  • Familiarity with WordPress and social media platforms.

  • Ability to manage sensitive information with discretion.

  • Self-motivated, resourceful, and excellent at prioritizing multiple tasks.

Benefits

  • Competitive salary commensurate with experience.

  • Opportunities for professional development and growth.

  • Work in a dynamic and supportive team environment.

  • Make a meaningful impact by helping to build and strengthen families in the Philippines. 

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