Executive Assistant

1 week ago

Manila, National Capital Region, Philippines Thrivemodal Full time ₱80,000 - ₱120,000 per year

CORE RESPONSIBILITIES

1. Executive & Administrative Support

● Manage my calendar, appointments, travel, and time-blocking.

● Prioritize emails, filter incoming requests, and prepare responses as needed.

● Coordinate with our brokers, vendors, and outside partners.

● Maintain systems, files, documents, and key dashboards.

2. Content, Marketing & YouTube Coordination

● Manage weekly content pipeline (YouTube, LinkedIn, training material).

● Prepare scripts, organize recording sessions, coordinate editing, and publish completed videos.

● Upload content into platforms like Synthesia, YouTube Studio, Canva, and CRM.

● Track posting schedule, performance metrics, and follow-up tasks.

3. Broker Team Operations & Meeting Management

● Prepare weekly team meeting agendas and talking points.

● Track broker KPIs, maintain accountability systems.

● Ensure follow-up tasks are captured, assigned, and completed.

● Assist new brokers with onboarding materials, compliance items, and operational orientation.

4. Deal Flow Support & Transaction Coordination

● Assist in collecting seller documentation, preparing data rooms, and assembling due diligence files.

● Coordinate communication between sellers, buyers, attorneys, lenders, accountants, and brokers.

● Maintain transaction checklists and ensure milestones are completed on schedule.

5. Strategic Project Execution

● Coordinate initiatives related to private equity outreach, referral partners, and M&A marketing.

● Support the execution of the annual and quarterly agency plan.

● Maintain priority trackers (Who/What/When, dashboards, project charters).

● Ensure that strategic goals (content, broker performance, marketing agreements, acquisitions) move forward consistently.

6. Personal Executive Logistics

● Assist with travel planning, reservations, and occasional household administrative tasks as needed.

● Manage recurring health, calendar, and organizational reminders.

● Respect boundaries, confidentiality, and personal scheduling priorities.

Qualifications
:

Required

  • Minimum 3+ years in an Executive Assistant, Operations Coordinator, or Chief-of-Staff–style role supporting a CEO or business owner.
  • Proven success managing complex calendars, communications, and project workflows.
  • Strong proficiency with digital tools (Google Workspace, CRMs, task managers, spreadsheets, Canva, YouTube Studio, Zoom).
  • Exceptional written and verbal communication.
  • Ability to manage multiple priorities independently with minimal oversight.
  • High confidentiality, discretion, and emotional intelligence.
  • Organized, proactive, and highly reliable.

Preferred (Huge Advantage)

  • Experience in business brokerage, M&A, private equity, real estate, or professional services.
  • Experience supporting content creators, YouTubers, or personal brands.
  • Experience in marketing coordination or CRM management.
  • Project management certification or equivalent real-world experience.

PERSONAL ATTRIBUTES

The ideal candidate is:

  • Calm under pressure
  • Highly organized
  • A problem-solver who anticipates needs
  • A proactive executor
  • Direct communicator
  • Tech-forward and resourceful
  • Comfortable working with entrepreneurs and high performers
  • He/She should thrive in an environment where priorities move fast, confidentiality is paramount, and structure is key.

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