Executive Assistant

2 days ago

Makati City, National Capital Region, Philippines Paragon Credit Alliance 604 Corporation Full time $70,000 - $120,000 per year

Job description

Job Summary:

The Executive Assistant provides high-level administrative support to the President and ensures smooth day-to-day operations of both executive and finance-related functions. This role requires strong organizational skills, discretion, attention to detail, and the ability to manage multiple priorities with efficiency and professionalism.

Key Responsibilities:

A. Executive Support

  • Manage and maintain the President's schedule, including meetings, appointments, and travel arrangements.
  • Prepare and draft business correspondence, and reports.
  • Handle and safeguard highly confidential information and documents.
  • Screen and manage incoming and outgoing communications, including emails, calls, and visitors.
  • Organize and maintain filing systems (physical and digital) for easy access and retrieval.
  • Coordinate internal and external meetings, events, and conferences.
  • Monitor office supply levels and initiate reorders as needed.
  • Assist in the preparation and processing of company reports and documents.
  • Perform basic bookkeeping and recordkeeping tasks related to executive functions.

B. Finance Support

  • Handle day-to-day banking transactions, such as deposits, bills payment, encashments, and fund transfers.
  • Update passbooks on a weekly basis and ensure timely financial documentation.
  • Prepare and present weekly receivables report to the President.
  • Organize post-dated checks by account and due date; manage check pull-outs upon approval.
  • Manage the petty cash fund, including disbursement, documentation, and reconciliation.
  • Ensure all financial transactions and reports are properly recorded and filed.

C. Other Duties

  • Perform other related tasks and special assignments as directed by the President.

Qualifications:

  • Bachelor's degree in business administration, Finance, Office Management, or related field.
  • Open to fresh graduates; relevant experience in administrative or executive support roles is a plus.
  • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • High level of discretion, integrity, and professionalism.
  • Knowledge of basic accounting or bookkeeping is an advantage.

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