Property Maintenance Coordinator

6 days ago

Makati City, National Capital Region, Philippines KMC Solutions Full time ₱350,000 - ₱600,000 per year
Position Summary

We are looking for a proactive Maintenance Coordinator to oversee day-to-day property maintenance operations. This role is key to ensuring all work orders, repairs, and maintenance activities are completed on time, within budget, and to a high standard. You will also manage invoicing, billing, and data entry for operational activities.

The ideal candidate is detail-oriented, organized, and skilled at coordinating across teams, vendors, and residents while maintaining excellent communication and problem-solving abilities.

Key Responsibilities

Property Maintenance

  • Track and manage daily work orders using property management software (e.g., AppFolio).
  • Ensure work orders include notes, before/after photos, and are properly closed.
  • Maintain accurate records of maintenance activities, repairs, and costs.
  • Plan and schedule maintenance tasks to ensure timely resolution.
  • Coordinate with technicians, property management, residents, and vendors to prioritize tasks and minimize disruptions.
  • Prepare reports on maintenance performance and issues for management review.

Invoicing & Billing

  • Manage billing, invoicing, and payment collections.
  • Monitor maintenance expenditures and recommend cost-saving measures.
  • Maintain supply and equipment inventory; conduct weekly verification at warehouse locations.
  • Coordinate procurement of materials and equipment.

Safety & Community

  • Ensure preventive maintenance schedules are followed.
  • Enforce safety and compliance standards across all projects.
  • Maintain consistent communication with stakeholders.
  • Stay updated on regulations and best practices in maintenance operations.
Qualifications
  • 3+ years of experience as a Maintenance Coordinator or similar role.
  • Experience with property management software (required).
  • Experience with AppFolio (preferred).
  • Experience with QuickBooks (preferred).
  • Strong organizational, communication, and interpersonal skills.
  • Detail-oriented with strong problem-solving abilities.
  • Ability to learn and adapt quickly to software tools.
  • Customer-service oriented with a proactive and positive mindset.
Why Join Us?

Remote role with clear responsibilities and reporting lines.

Opportunity to manage multiple properties and gain hands-on operational experience.

Collaborative, professional, and organized team environment.

Room to grow leadership and coordination skills.

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